Overview
Administrative Specialist Jobs in Bowling Green, Kentucky, USA at Commonwealth of Kentucky
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
Justice & Public Safety Cabinet | Department of Corrections
Location
140 Old Porter Pike
Unit #8
Bowling Green, KY 42101 USA
Description
Creating a better, safer Kentucky.
If you want to make a difference in your community, the Department of Corrections may have a career opportunity for you!
The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarily administrative in nature, reporting to a Probation and Parole Assistant or District Supervisor.
Responsibilities include, but are not limited to, the following:
Greet and check in all visitors to the office.
Answer all incoming phone calls from offenders, offender’s family members, public, law enforcement officials, court officials, attorneys, etc. and direct to the assigned officer.
Responsible for all administrative support to supervisors and staff to include assigning all investigations and setting up all new cases in the offender management systems. Maintain a database of forms for offender and staff use.
Scan and enter all data into KOMS such as court orders, drug screens, court documents, officer documents, release reports, re-entry documents, etc.
Receive, open, and distribute all incoming mail, email, faxes, and jail mail to specific personnel.
Prepare stamps, labels, and envelopes for office use, as well as going to the post office and/or Fed Ex drop off location to ship drug tests to the lab.
Monitor supply inventory in each office. Notify District Coordinator of supply needs each month.
Complete all required Department of Corrections employee training.
Perform other duties as assigned or required.
The ideal candidate should possess the ability to work independently and with limited supervision. They should possess strong written and oral communication skills. The ideal candidate should be able to multitask. This candidate should possess the ability to adapt to the ever-changing needs of the Department and Division.
EDUCATION: Graduate of a college or university with a bachelor’s degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for
EXPERIENCE:
Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for
EDUCATION:
Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
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Title: Administrative Specialist
Company: Commonwealth of Kentucky
Location: Bowling Green, Kentucky, USA
Category: Administrative/Clerical (Clerical, Government Administration, Office Administrator/ Coordinator)
