Overview
Administrative Specialist 3 Jobs in Trenton, NJ at New Jersey Courts
We are so excited to be working with one of the best professional services organizations in the area in search of their next Office Administrator.
The ideal candidate will ensure the smooth operation of our offices by overseeing administrative and facilities-related tasks, driving efficiency, and improving processes. Strong attention to detail, excellent communication skills, and multitasking abilities are essential.
Position Overview
The Office Administrator ensures a productive work environment by managing office supplies, vendor relationships, legal conflict checks, and facility maintenance while supporting staff and enhancing operational processes.
Key Responsibilities
Office & Vendor Management
Oversee staff duties, workflow, and capacity.
Manage office supplies and inventory.
Coordinate vendor due diligence and maintain relationships.
Maintain required insurance policies.
Ensure staff notary licensing and attorney registrations are current.
Monitor staffing levels and workflow.
Identify and implement process improvements.
Facilities Management
Handle maintenance requests and coordinate repairs.
Oversee office furniture and equipment maintenance.
Coordinate office moves and buildouts.
Collaboration & Communication
Support office operations and staff needs in collaboration with HR.
Communicate effectively with all staff levels.
Qualifications
Bachelor’s degree or equivalent experience in office administration, facilities management, or related field.
Minimum of 3 years of experience in office or facilities management, preferably in a legal or professional services environment.
Process improvement and initiative-taking experience.
Knowledge of inventory and supply ordering systems.
Strong organizational, multitasking, communication, and interpersonal skills.
Proficiency in Microsoft Office Suite and office management software.
Ability to handle confidential information with discretion and professionalism.
Strong problem-solving skills and ability to work independently and as part of a team.
Benefits
Our generous benefits package includes:
Paid time off and paid holidays
Medical, dental, and vision insurance
401(k) with firm contribution and potential for profit sharing
Short and long-term disability insurance
Employee assistance program
ID protection insurance
Employee, spouse, and child insurance
Year-end performance bonus opportunity
Job Type: Full-time
Pay: $50,000.00 – $65,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Experience:
Customer service: 1 year (Preferred)
Ability to Commute:
Buffalo, NY (Required)
Work Location: In person
Title: Administrative Specialist 3
Company: New Jersey Courts
Location: Trenton, NJ
