Overview
Administrative Specialist Jobs in Liberty, KY at Commonwealth of Kentucky
Position Summary
The Office Administrator provides essential administrative and operational support to ensure the smooth day-to-day functioning of Agape Villages’ Foster Care and Adoption Program. This position is responsible for maintaining organized systems, supporting onboarding and training logistics, and assisting with regulatory documentation and compliance processes. The Office Administrator supports Agape Villages’ mission to provide safe, stable, and nurturing homes for youth in foster care.
Qualifications
Education:
High School Diploma required (Associate’s Degree preferred)
Experience:
Minimum 2 years of administrative experience in a professional office setting
Experience in social services, child welfare, or working with children and families is preferred
Additional Requirements:
Valid California Driver’s License with a clean driving record
Access to a reliable, safe, and insured personal vehicle
Ability to pass DOJ/FBI background check and Child Abuse Index clearance
Must possess and maintain current CPR/First Aid certification at all times
Must complete and maintain a current health screening and TB test clearance
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Outstanding customer service skills
Strong organizational and interpersonal abilities
Ability to provide minimal technical support to staff and resource parents
Key Responsibilities
The Office Administrator is responsible for, but not limited to, the following:
Administrative Operations
Maintain organized files and databases for youth in care, resource families, and staff
Manage office communications, including phone, email, and mail distribution
Coordinate meetings, trainings, and appointments for staff and leadership
Order office supplies and maintain inventory for multiple office locations
Assist with compiling and submitting licensing, regulatory, and accreditation documents
Support agency audits by ensuring records are accurate, complete, and readily accessible
Assist Community Care Licensing (CCL) analysts and Commission on Accreditation of Rehabilitation Facilities (CARF) surveyors during visits and audits
Support office cleanliness and organization
Onboarding & Training Support
Coordinate logistics for staff onboarding, including access to systems and document collection
Track training completions and certifications for staff and resource families, ensuring compliance with agency and licensing requirements
Program & Client Support
Maintain accurate rosters of cases and resource families
Provide clerical and logistical support for monthly support groups, training events, and special agency gatherings
Assist staff and resource parents with procedures, protocols, and minimal technical support
Communication & Coordination
Serve as a liaison between office, field, and leadership staff to ensure clear communication
Maintain a positive and professional tone in all staff, client, and stakeholder interactions
Participate in agency-wide meetings and special initiatives as assigned
Flexibility & Transportation
Willingness to travel to and from multiple office sites and community locations, as needed
May transport supplies or documents for agency purposes as needed
Job Type: Full-time
Pay: $23.64 – $24.86 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Administrative Specialist
Company: Commonwealth of Kentucky
Location: Liberty, KY
