Overview
Administrative Specialist Jobs in Topeka, Kansas, USA at HR Partners
Company: SENT & Fellowship Hi-Crest
Position: Administrative Specialist
Job Classification: Non-exempt, Full-time
Hours: 40 Hours per week:
Monday – Friday, 8:00 am – 5:00 pm, occasionally on Sunday mornings
Pay Range: $18 to $20 per hour (based on experience)
Location: Onsite, Hi-Crest area
The Mission of the Administrative Assistant is to facilitate spiritual growth in our community through the power of Jesus Christ by providing smooth, easily accessible materials, details, data, and information.
A day in the life of an Administrative Assistant:
Receive and direct telephone calls for the church and assist with SENT Topeka phones
Maintain the Lead Pastor’s appointment calendar
Assist with meeting preparation
Maintain the Lead Pastor’s calendar and files
Work with the bookkeeper and accountant to track and reconcile expenses for Fellowship Hi-Crest
Perform administrative duties for the Lead Pastor, such as reviewing correspondence and making travel arrangements
Lead the Administrative volunteers for both organizations
Available to purchase items or run errands for the Lead Pastor
Manage Planning Center assignments like creating and editing forms and workflows
Assist and update member’s profile information as needed
Manage event registrations and calendar management
Assist ministry teams with locating resources and questions & answers
Work collaboratively with staff to maintain a team environment to accomplish the tasks necessary to serve and support FHC & SENT
Flexible to accept additional assignments as requested by management
Attend FHC staff and leadership team meetings when scheduled
Administrative Assistant Attributes and Skills:
Ability to exercise creativity and sound judgment without close supervision
Ability to multi-task in an environment of frequent interruptions
Proficiency with the English language: reading, writing, and speaking
Demonstrated excellence in interpersonal and customer service skills – in person and on the telephone – with a diverse population
Ability to prioritize and manage your work to effectively and efficiently accomplish tasks with excellence
Relational – approachable and at ease with listening to and engaging with people
A team player – works well with others to reach a common goal
A self-motivator who takes the initiative to communicate problems and look for solutions
Sound judgment and decision-making skills
Strong attention to detail and excellent organizational skills
Administrative Assistant Qualifications:
High school diploma or equivalent
2+ years of experience as a lead administrative assistant, preferred
Proficient in Microsoft Office Suite and Google Suites (docs, sheets, calendar, etc.)
Experience managing a people-based database; specifically, Planning Center would be preferred
Maintain and organize files in different accounts like Evernote, Dropbox, and Google Drive
Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
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Title: Administrative Specialist
Company: HR Partners
Location: Topeka, Kansas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
