Overview
Administrative Specialist Jobs in Owensboro, KY at Necco
Oliveri Millworks is a custom high-end architectural window and door operation located in West Palm Beach, FL.
Job Summary:
The Administrative Assistant to the President will provide comprehensive administrative support to the President, ensuring efficient management of their schedule and daily operations. The ideal candidate will be intelligent, quick-thinking, and adept at handling multiple projects simultaneously. Strong computer skills and a professional phone presence are essential for this role.
Key Responsibilities:
Calendar Management: Coordinate and manage the President’s schedule, including arranging meetings, appointments, and travel plans.
Communication: Handle incoming and outgoing communications on behalf of the President, including emails, phone calls, and correspondence.
Project Coordination: Assist in planning, executing, and monitoring various projects, ensuring deadlines are met and objectives are achieved.
Document Preparation: Prepare reports, presentations, and other documents as required by the President.
Meeting Support: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Confidentiality: Maintain strict confidentiality regarding all matters pertaining to the President and the organization.
* Some Travel
Qualifications:
Experience: Proven experience as an administrative assistant or in a similar role, preferably supporting senior executives.
Education: Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
Skills:
Multitasking: Ability to manage multiple projects and tasks simultaneously with a high degree of accuracy and attention to detail.
Communication: Excellent verbal and written communication skills, with a professional and courteous phone presence.
Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
Organization: Exceptional organizational and time-management skills.
Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.
Attributes:
Discretion: High level of integrity and discretion in handling confidential information.
Adaptability: Ability to adapt to changing priorities and work effectively under pressure.
Team Player: Strong interpersonal skills and the ability to work collaboratively with all levels of staff.
Compensation & Benefits:
Competitive salary commensurate with experience.
Comprehensive benefits package, including health, dental, and vision insurance.
Retirement savings plan with company match.
Paid time off and holidays.
Opportunities for professional development and career advancement.
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
West Palm Beach, FL 33405 (Preferred)
Ability to Relocate:
West Palm Beach, FL 33405: Relocate before starting work (Preferred)
Work Location: In person
Title: Administrative Specialist
Company: Necco
Location: Owensboro, KY
