Overview
Administrative Specialist- Employee Health Jobs in Charlottesville, VA at UVA Health
OPERATIONS AND ADMINISTRATIVE COORDINATOR
ABOUT THE MLBPA
The Major League Baseball Players Association (MLBPA), including its subsidiary commercial and philanthropic entities MLB Players, Inc. and the Players Trust (collectively, the “MLBPA”), is the union that represents all Major and Minor League Baseball Players. Through the MLBPA, Players collectively bargain for, defend, and advance their workplace rights, benefits, and common interests—from the moment they sign their first professional contract through retirement. The MLBPA operates with a deep respect for the sacrifices of those who came before and a steadfast commitment to protecting the future for those who will follow.
POSITION OVERVIEW
The Operations and Administrative Coordinator (“Coordinator”) plays a key role in supporting the MLBPA’s day-to-day office functions, including front desk coverage, office supply and facilities management, and general administrative support. This position ensures a professional and welcoming experience for all staff, Players, guests, and vendors, while helping maintain a well-organized and efficient work environment. The Coordinator will also serve as a reliable backup for our lead receptionist and provide general administrative support to the broader Operations team.
KEY RESPONSIBILITIES
Reception and Guest Services
Provide backup reception coverage on assigned days or during lead receptionist absences.
Greet and assist visitors, ensuring a courteous and professional front-of-house presence.
Answer and route incoming calls accurately and professionally.
Support meeting and event logistics, including guest check-in and conference room readiness.
Office and Administrative Support
Assist with office and supply management, procurement, and inventory tracking.
Monitor and process incoming and outgoing mail and package handling.
Coordinate light facilities tasks or vendor communication related to shared office areas.
Provide assistance with scheduling, document formatting, ad hoc research, and other initiatives for the Operations team and cross-departmental projects.
Additional Support
On occasion, assist in the development and refinement of presentation decks, basic reports, or visual materials to support department initiatives.
QUALIFICATIONS
Bilingual in English and Spanish is required.
1+ years of experience in an administrative, office coordinator, or receptionist role preferred.
Bachelor’s degree with strong academic credentials.
Excellent interpersonal and communication skills (written and verbal).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Highly organized, dependable, and able to manage multiple tasks in a fast-paced environment.
A team player with a customer-service mindset and a positive, solutions-oriented attitude.
Familiarity with office systems or vendor coordination is a plus.
Passion for baseball and knowledge of Players is a plus.
REPORTING STRUCTURE
Reports to: Sr. Executive Assistant & Operations Manager
Also works closely with: Operations Executive Assistant and Sr. Director of Operations, Business & Strategy.
Compensation: Salary: $55,000 – Non-Exempt -Eligible for Overtime
Location: MLBPA NYC Office 5 days in office (Monday-Friday)
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Title: Administrative Specialist- Employee Health
Company: UVA Health
Location: Charlottesville, VA
