Overview
ADMINISTRATIVE SPECIALIST I Jobs in North Little Rock, AR at State of Arkansas
Position Type
Staff
Employee Group
Staff
Time Status
Full-Time
Time Category
Full Time (1560-2080 hours)
Annual Hours
1560
# of Months
12
Hours Per Week
30
Work Dates
July 1 – June 30
Campus
Main Campus (Grantham)
Position Description
Position Summary
To serve as the Department of Safety Office point of contact for the campus community and for visitors to the department. Perform administrative support and clerical activities for the Department of Safety.
Education Required
High school diploma or equivalent.
Education Preferred
Experience Required
None
Experience Preferred
One year of office/secretarial experience.
Skills, Characteristics Required for Position
Ability to demonstrate interpersonal and human relation skills with all campus community members and external contacts
Ability to serve the campus community with compassion and humility
Establish and exhibit cooperative working relationships with personnel from other departments on campus
Strong communication skills
Excellent organization skills
Strong attention to detail
Ability to work independently
Ability to adhere to strict confidentiality
Excellent computer skills with Microsoft Office programs including the ability to learn campus software within first 30 days of employment
Special Working Conditions
Willingness to flex work days/hours if University/Departmental needs require such.
Driving Requirements
Possess and maintain valid driver’s license and personal insurance. Must pass driving records check. May occasionally need to drive a fleet car for deliveries, etc.
Essential Employee
N/A
Primary Duties
1. Serve as the Department of Safety Office point of contact for the campus community and all visitors to the department.
2. Responsible for the direct oversight and managing of employee parking including permits, registrations, assignments, research of unknown plates, and data entry.
3. Responsible for managing the student bicycle registry.
4. Development and maintenance of a departmental records management system.
5. Perform administrative and clerical support tasks such as word processing, managing files, records, forms and other office procedures and reports.
6. Provide excellent customer care and service to members of the campus community.
7. Communicate with supervisors and peers by providing information to them and assisting with job related functions.
8. Receive and screen incoming telephone calls, provide information, take messages and schedule appointments.
9. Assist with public events planning and setup for training sessions, including making room reservations and catering services.
10. Assist the Director and Supervisors with planning and departmental logistical matters.
11. Inventory office supplies and coordinate department ordering of same.
12. Assist with updating the department’s web page, assuring all items are current.
13. Assist with the publication of campus wide emails from the department.
14. Purchasing of departmental equipment and uniforms.
15. Maintenance of departmental personnel training logs.
16. Scheduling of travel needs for department members.
17. Scheduling of department administered trainings for the university community.
18. Train new hires how to use copiers, fax, phone, email, etc.
19. Maintain consistent and reliable attendance.
Secondary Duties
1. Fill in for dispatcher when needed.
2. Other duties as assigned.
Supervises: # of Administrative
0
Supervises: # of Staff
0
Supervises: # of Student
0
Posting Date
01/13/2025
Open Until Filled
Yes
Application Deadline
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Title: ADMINISTRATIVE SPECIALIST I
Company: State of Arkansas
Location: North Little Rock, AR
