Overview
Administrative Specialist I Jobs in Illinois at County of McLean, IL
Administrative Assistant – Operations (Business & Employee Services) – Vacancy ID: 225310
Vacancy Details
Title
Administrative Assistant – Operations (Business & Employee Services)
School/Building
District Service Center
Number of Openings
1
URL
https://www.mcpasd.k12.wi.us/page/non-teaching-positions
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Diane Austin
Title
Personnel Specialist
Phone
(608)829-9041
Website
https://www.mcpasd.k12.wi.us/
Position Details
Position Start Date
As soon as possible
Salary/Wage
Commensurate with experience + excellent district benefits
Terms/Schedule
8.0hrs per day, Shift: 7:30am to 4:00pm, 12-month (year-round) calendar
Appointment Type
Full Time
Description
This position has primary responsibility for support functions and tasks for the Administrators within the Business & Employee Services Department.
Position Duties:
Essential Job Functions:
1. Serves as a point of contact and administrative support for the Directors of Employee Services and Finance & Operations.
Coordinates and performs communications, record keeping, and filing for the Business & Employee Services Department.
2. Oversees the day-to-day office responsibilities of the Business & Employee Services Department including such things as:
Monitor supply inventory and process orders
Monitor and manage interdepartmental mail and communications
Coordinate and plan meetings and events, including welcoming visitors
Maintain schedules and calendars
Process and maintain bills and records related to the departmental budget
3. Works closely with the District’s substitute vendor and serves as the District point of contact for the absence management system.
4. Serves as the backup for the District Services Center (DSC) receptionist. This includes absences, lunch, and work breaks.
5. Facilitates student-teacher placements and the Grow-Your-Own program for the district, working closely with the Talent Recruitment and Retention Personnel Specialist.
6. Facilitates the hiring and onboarding of District crossing guards and works closely with the municipalities in the coordination of this staff hiring, equipment, and training.
7. Coordinates staff photo IDs with district photographers. Set up photo dates, order supplies, and work with the photo company on any issues and processes.
8. Facilitates the Background Check process for school volunteers. Works closely with the school administrative assistants to organize and facilitate this process.
9. Completes employment verifications for staff.
Qualifications
1. Education: Equivalent to an Associate degree.
2. Experience: Minimum of two years experience demonstrating mastery of office skills and procedures. Strong knowledge of Google Suite and Microsoft Office applications.
3. Bilingual skills (Spanish/English) preferred.
Personal Attributes Required:
Must be highly organized and be able to work with little direct supervision.
Must be able to anticipate and plan ahead.
Must be able to provide leadership and set a positive example in situations that are often stressful due to the high profile and public visibility of the program.
Must be able to communicate well with others regarding sometimes sensitive and emotional matters.
Must be enthusiastic and positive.
Effective written and verbal communication skills are required.
Must demonstrate a high level of initiative and ability to establish and maintain exemplary relationships by using well-developed and appropriate interpersonal skills.
Must be able to maintain self-control under stressful situations and deadlines without exhibiting negative behaviors.
Must have strong grammar, spelling, punctuation, and basic math skills and abilities.
Candidate Requirements
Additional Requirements
Cover Letter
Resume
Custom Questions
Title: Administrative Specialist I
Company: County of McLean, IL
Location: Illinois
