Overview
Administrative Specialist I – Vital Records Jobs in Tucson, AZ at Pima County
Job Summary
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills and a comprehensive understanding of office management practices, including human resources, vendor management, and team management. This role is pivotal in maintaining an efficient workplace while supporting staff and enhancing overall productivity.
Duties
Manage daily office operations, ensuring efficiency and effectiveness in all administrative processes.
Oversee human resources functions, including recruitment, onboarding, and employee relations.
Handle vendor management tasks to maintain productive relationships with suppliers and service providers.
Coordinate calendar management for executives and team members, scheduling meetings, appointments, and events.
Maintain organized filing systems for both physical and digital documents to ensure easy access to information.
Plan and execute company events, meetings, and training sessions to foster team collaboration and development.
Administer payroll processes accurately and on time while ensuring compliance with relevant regulations.
Provide training development opportunities for staff to enhance their skills and performance.
Qualifications
Proven experience in office management or a similar role is preferred.
Strong knowledge of human resources practices, vendor management, and team management techniques.
Excellent organizational skills with the ability to manage multiple tasks effectively.
Proficient in calendar management and event planning with attention to detail.
Familiarity with payroll systems and office management software is advantageous.
Strong communication skills, both written and verbal, to interact effectively with staff at all levels.
Ability to work independently as well as collaboratively within a team environment.
If you are a motivated individual looking to contribute positively to our organization while managing diverse responsibilities, we encourage you to apply for this exciting opportunity as an Office Manager.
Job Type: Full-time
Pay: $22.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Ability to Commute:
West Palm Beach, FL 33411 (Required)
Ability to Relocate:
West Palm Beach, FL 33411: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Specialist I – Vital Records
Company: Pima County
Location: Tucson, AZ
