Overview
Administrative Specialist III Jobs in Little Rock, AR at University of Arkansas
JobID: 12600
Position Type:
Classified Administrative Support/Clerical/EXECUTIVE ASSISTANT TO THE SUPERINTENDENT
Date Posted:
1/22/2025
Location:
CEE – SUPERINTENDENT-GOV BOARD
Closing Date:
02/04/2025
Equal Opportunity Employer
Executive Assistant to the Superintendent
DEPARTMENT: Office of the Superintendent
SALARY SCHEDULE: Classified Exempt
LOCATION: CEE
WORK YEAR: 12 months
GRADE 15
STARTING HOURLY RATE: $29.09 – $30.42 (PLACEMENT DEPENDS ON SIMILAR EXPERIENCE HELD AND EDUCATION)
The Phoenix Union High School District is proud to serve a diverse population of 28,000 students and 4,000 employees in Arizona’s capital city. With a portfolio of comprehensive schools, small specialty schools, support schools, micro-schools, magnet programs, and extensive Career & Technical Education (CTE) offerings, PXU’s schools of opportunity welcome, love, and inspire all students to go places and do things that matter.
SUMMARY:
The Executive Assistant to the Superintendent is responsible for performing liaison activities and office management functions; maintaining meeting schedules and coordinating arrangements for Superintendent and Executive Team meetings; exercising discretion in effectively accomplishing highly skilled and complex tasks in support of the Superintendent and the Governing Board. The Executive Assistant to the Superintendent manages the daily functions of the Superintendent’s Office, requiring confidentiality in all matters.
ESSENTIAL FUNCTIONS
Serve in a liaison capacity between the Superintendent, Governing Board, and employees of the District and the public. Ensure that the Superintendent’s Office is responsive to the needs of all stakeholders.
Manage the Superintendent’s complex long-range calendar, make travel arrangements, and prepare meeting agendas.
Respond to inquiries requiring in-depth knowledge of District policies and procedures and office practices.
Manage administrative details independently or in consultation with the Superintendent.
Compose verbal, written, and electronic information on behalf of the Superintendent. Review and edit correspondence going out under the Superintendent’s signature.
Coordinate and assist in preparing reports, correspondence, Board agenda items, and other materials for the Superintendent.
Handle parent and community complaints and employee issues. Delegate duties as appropriate. Apprise the Superintendent accordingly.
Maintain strict confidentiality pertaining to personnel matters and all situations that escalate to the Superintendent’s Office.
Communicate with state, county, city agencies, and other school districts on behalf of the Superintendent and the Governing Board.
Manage budget, purchasing, and procurement for the Superintendent’s Office.
Attend District Governing Board meetings regularly.
Perform other duties as assigned.
The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.
REQUIRED QUALIFICATIONS
Education, Training, and Experience Guidelines:
High school graduate; combination of education and experience equivalent to completion of two years of college preferred.
Minimum of seven years related administrative, management or executive assistant experience providing high-level support for a senior executive or equivalent required.
License and Certification Requirements:
Possess a valid Arizona State Driver’s License.
IDEAL CANDIDATES WILL HAVE THE FOLLOWING SKILLS AND ABILITIES
Ability to maintain strict confidentiality of highly-privileged information required.
Must have an eye for detail, completeness, and accuracy of work product.
Excellent organization and prioritization skills.
Strong interpersonal skills, ability to establish and maintain rapport and positive relationships, and deal effectively and tactfully with all levels of people within and outside of the organization.
Strong writing/composition skills, verbal communication skills, and excellent telephone etiquette.
Ability to work effectively under pressure and manage multiple competing priorities and deadlines.
Must be proactive, take initiative, and be able to identify tasks to be completed and initiate without prompting.
Computer proficiency in Microsoft Office and Outlook is required.
Multilingual ability, Spanish fluency, a plus.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office and classroom environment.
WHY WORK AT PXU
The Phoenix Union High School District is one of the state’s largest employers. Our 4,000 education professionals are committed to providing an excellent learning environment for our students while enjoying an inspiring work environment.
Highly Competitive Pay
Comprehensive Employee Benefits
Participation in Arizona State Retirement System
Education Loan Forgiveness (If eligible)
Vacation and Personal Leave Plans (for eligible positions)
Paid Winter and Spring Breaks
The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business.
DIVISION:
SUPERVISION RECEIVED:
SUPERVISION GIVEN:
Superintendent’s Office
Superintendent
Office staff as assigned or necessary
Action:
Prepared By:
Reviewed By:
Effective Date:
Revised
TA
MS, MJ, EF, JDRC
1/9/2025
Title: Administrative Specialist III
Company: University of Arkansas
Location: Little Rock, AR
