Overview
Administrative Specialist III Jobs in Wilmington, DE at State of Delaware
Job Title: Office Assistant / Admin Assistant
Position Type: Full Time Role
Work Location: Pleasanton, CA 94588
Pay Rate: Maximum $25/hour
Benefits: Medical Insurance + Sick leave [40 hours per year]+ 10 days paid time off
Introduction:
We are seeking a proactive and organized Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Office Assistant will play a crucial role in the smooth running of daily operations, assisting with various tasks ranging from clerical duties to basic bookkeeping. If you are detail-oriented, possess excellent communication skills, and thrive in a dynamic work environment, we encourage you to apply.
Key Responsibilities:
Administrative Support:
· Perform general clerical duties including photocopying, scanning, faxing, and filing.
· Manage incoming and outgoing correspondence, including emails and phone calls for the President
· Schedule appointments and maintain calendars.
· Assist in organizing meetings and events, including arranging venues and catering.
· Prepare and distribute memos, emails, and other documents as required.
Office Management:
· Maintain office supplies inventory by checking stock and anticipating needs.
· Keep office area clean and organized.
· Monitor and maintain office equipment, coordinating repairs when necessary.
· Handle incoming and outgoing mail and packages.
Data Entry and Bookkeeping:
· Input data into spreadsheets and databases accurately and efficiently.
· Assist with basic bookkeeping tasks such as invoicing and processing payments.
· Generate reports as requested.
Collaboration and Teamwork:
· Work closely with other team members to ensure smooth coordination and communication.
· Assist colleagues with tasks and projects as needed.
Requirements:
· High school diploma or equivalent
· Proven experience as an office assistant or in a relevant administrative role.
· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
· Excellent organizational and time management skills.
· Strong attention to detail and accuracy.
· Ability to prioritize tasks and work independently.
· Exceptional communication and interpersonal skills.
· Discretion and confidentiality when handling sensitive information.
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Administrative Specialist III
Company: State of Delaware
Location: Wilmington, DE
