Overview
Administrative Specialist (Part Time) Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at EPAM Systems
Title: Administrative Specialist (Part Time)
Company: EPAM Systems
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
We are seeking an Administrative Specialist to join our team and support the smooth functioning of our office.
In this role, you will handle a variety of administrative tasks, ensuring that operations run efficiently and facilities are well-maintained. If you are detail-oriented, organized, and enjoy working in a dynamic environment, we encourage you to apply.
Responsibilities
Conduct daily checks to ensure office supplies are stocked, facilities are clean, and workstations, meeting rooms, and pantry areas are fully operational
Monitor inventory levels for pantry items, office supplies, and copier paper, and place orders as needed to maintain stock
Oversee the scheduling of meeting rooms through Microsoft Outlook and ensure all spaces are clean and equipped with necessary materials, including functioning AV systems
Submit corporate card expenses and other financial documents through the company’s financial systems, such as Concur and CTC
Coordinate the printing of business cards and manage office decorations for festive occasions
Handle administrative tasks for new employees and visiting staff, including issuing access passes and onboarding-related tasks
Manage the DESK system by assigning, reserving, and blocking workstations as required
Collaborate with landlords to address office maintenance and repairs, ensuring compliance with health and safety standards
Oversee mail collection and distribution, and manage access cards and office keys
Support internal events and talks by organizing logistics, including food arrangements and dining supplies
Administer locker assignments and arrange courier services for important office documents
Ensure continuous functionality of essential office equipment
Requirements
At least 2 years of experience in an office administration or similar role
Strong organizational skills and the ability to manage time effectively in a fast-paced environment
Excellent communication and interpersonal skills to interact with team members and external vendors
Proficiency in Microsoft Office applications, particularly Outlook, and familiarity with office management tools
Ability to work independently and collaboratively within a team setting
Attention to detail with strong problem-solving capabilities
We offer
By choosing EPAM, you’re getting a job at one of the most loved workplaces according to Newsweek 2021 & 2022&2023.
Employee ideas are the main driver of our business. We have a very supportive environment where your voice matters
You will be challenged while working side-by-side with the best talent globally. We work with top-notch technologies, constantly seeking new industry trends and best practices
We offer a transparent career path and an individual roadmap to engineer your future & accelerate your journey
At EPAM, you can find vast opportunities for self-development: online courses and libraries, mentoring programs, partial grants of certification, and experience exchange with colleagues around the world. You will learn, contribute, and grow with us
Life at EPAM
EPAM is a leader in the fastest-growing segment (product development/digital platform engineering) of the IT industry. We acquired Just-BI in 2021 to reinforce our leading position as a global Business Intelligence services provider and have been growing rapidly. With a talented multinational team, we provide data and analytics expertise
We are currently involved in end-to-end BI design and implementation projects in major national and international companies. We are proud of our entrepreneurial start-up culture and are focused on investing in people by creating continuous learning and development opportunities for our employees who deliver engineering excellence for our clients
