Overview
Administrative Specialist – TS/SCI w/Polygraph Jobs in Chantilly – Virginia – USA at General Dynamics Information Technology
Title: Administrative Specialist – TS/SCI w/Polygraph
Company: General Dynamics Information Technology
Location: Chantilly – Virginia – USA
Discover a career that is
challenging
,
impactful
, and mission-critical.
Join our team
as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help
advance your career
.
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:
Working in a discreet environment handling sensitive and personal information daily
Completing transactional duties with specialattention to detail, being organized, andmulti-tasking
Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant IV, your day-to-day responsibilities will include:
The Administrative Assistant (AA) in this position processes all test requests and schedules internal foreign language proficiency tests
The AA manages the schedules to accommodate a myriad of unique needs, including tight timelines, mission requirements, reasonable accommodations, etc.
The AA in this position coordinates schedules with the teams of testers
The tasks performed in this position require excellent time management skills, superior oral and writtencommunication skills, and the ability to make quick decisions on the spot
The nature of the position demands a high degree ofautonomyand latitude in planning, organizing, and decision making to fulfill work requirements
The AA will support the office’s engagement and cooperation with our customers, partners, and stakeholders by triaging and responding to email inquiries, which requires extensive knowledge of administrative processes and procedures in the sponsor and IC, as well as specific sponsor guidance on foreign language testing and knowledge of the sponsor learning administration
The AA will manage an ever increasing volume of test requests while juggling multiple other tasks and responsibilities at the same time, to include responding to immediate in-person customer inquiries
The AA will brief examinees on the testing procedures prior to testing and ensure examinees are prepared to test
The AA will develop a mastery of testing center business processes including Language Management System and metrics tracking systems
The AA must be comfortable interacting in small groups and comfortable conducting required research to answer in-depth questions pertaining to testing administration. The AA will be the primary contact for examinees and will be the administrative face of the office
The AA must have strong inter-personal skills and must demonstrate assertiveness and prioritization skills to manage competing demands
The AA will handle back up duties at times when the center is short-staffed
Such duties may include maintaining accurate records of tests, facilitating test certification, and preparing spaces and materials required for daily testing
This position does not require extensive lifting/moving and does not have any travel requirements
WHAT YOU’LL NEED TO SUCCEED:
The position requires an active TS/SCI with Polygraph clearance
HS Diploma and 7 years of relevant experience or equivalent combination ofeducationand experience
Core hours 7:30am-3:30pm, but at times, the officer may be required to provide full day coverage (9 hours, 7:30 to 4:30) Monday through Thursday and five hours on Friday (7:30 to 12:30)
Proficient Word, Excel, Outlook, Power Point
Able to perform duties with minima…
