Overview
Administrative Support Coordinator (Administrative Support Coordinator I), Chemistry Jobs in San Bernardino, CA at California State University
Full Job Description
Job no:537819
Work type:Staff
Location:San Bernardino – San Bernardino Campus
Categories:Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Job Summary:
The Administrative Support Coordinator provides administrative support to the students and faculty in Department of Chemistry and Biochemistry. The incumbent is responsible for assisting students with registration, including, but not limited to adding permits, removing holds and notifying students when seats are available. This position provides support for the graduate program.
Major duties and responsibilities
Department Support
Perform administrative support processing standard and electronic mail, preparing and composing correspondence, files and recordkeeping systems, and performing other general office support and maintenance activities (e.g. answering calls, returning voicemail messages, photocopying, scanning, filing).
Provide staff support for course schedule build. Work collaboratively and take initiative to assist the department coordinator by monitoring enrollment and input schedules into PeopleSoft and EMS. Serve as a resource regarding all university scheduling procedures and policies and coordinate the use of Chemistry labs/conference room for campus events.
Maintain, gather, and analyze data and information for various purposes, including but not limited to, monitoring class rosters, book orders, faculty office hours, course syllabi, compiling and preparing various reports, utilizing and maintaining office support technology and systems such as word processing, spreadsheets and databases to produce results, as well as maintaining the department website.
Interact with a variety of campus and community constituents: interact with students, faculty, staff, parents, and visitors to assist them or resolve problems; networking to build campus relationships to expedite work and projects; serve as a primary contact and/or resource to outside parties, such as vendors, governmental agencies, and/or offices of administrators.
Organize, track and coordinate student evaluations of faculty teaching each term; ensure timeliness of evaluations and ensure confidentiality.
Be responsible for preparing and maintaining key requests for student assistants, research assistants, teaching associates, and part-time lecturers.
Assist with the coordination of student assistants in the department and provide lead work direction and training; collect monthly student assistant timesheets and submit to the Dean’s Office.
Be responsible for maintaining and ordering office supplies via Staples or PeopleSoft purchase requisitions; submit facilities work orders; submit printing requests, prepare reimbursements and assist faculty, students, and outside visitors with travel claims via Concur.
Other classification-related duties as assigned
Student Support
Provide excellent customer service to support student success which involves interacting with students, faculty, other departments, and colleges on campus; have basic knowledge of pertinent departmental and university policies, procedures, and practices. Serve as the liaison with the CNS Advising Office to identify Chemistry students who will have advising holds placed each term, remove holds and direct students to the appropriat…
Title: Administrative Support Coordinator (Administrative Support Coordinator I), Chemistry
Company: California State University
Location: San Bernardino, CA
Category:
