Overview
Administrative Support Manager Jobs in Orlando, FL at Merlin Entertainments – People Hub
Executive Assistant
Executive Assistant needed for a fast-paced, team-oriented company that supports two personal injury law firms in Ybor City. The Executive Assistant to the Managing Partners provides high-level administrative support to the firm’s senior leadership. This position requires discretion, professionalism, and efficiency in managing a wide range of legal, operational, and organizational tasks. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, confidential environment.
Responsibilities
· Manage complex calendars for Managing Partners, including scheduling meetings, court appearances, and travel arrangements.
· Prepare, proofread, and edit correspondence, legal documents, and presentations.
· Serve as a liaison between the Managing Partners and internal/external stakeholders, including clients, vendors, and legal staff.
· Coordinate and support internal meetings, including agenda preparation, note-taking, and follow-up tasks.
· Manage confidential information with a high degree of discretion and professionalism.
· Assist with billing, expense reporting, and timekeeping for Managing Partners.
· Conduct legal or business-related research as requested.
· Support project management and strategic initiatives led by legal leadership.
Qualifications
· Bachelor’s degree preferred
· 3+ years of experience supporting executives in a law firm or corporate legal department.
· Travel booking/planning experience with commercial and private entities as well as both foreign and domestic travel.
· Bilingual in English and Italian is a plus
· Event planning experience is a plus
· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with legal software (e.g., FileVine or Westlaw) a plus.
· Excellent verbal and written communication skills.
· Superior organizational skills with the ability to manage multiple priorities.
· High level of professionalism, discretion, and confidentiality.
This position is in-office from 8:00am to 5:30pm Monday-Thursday and 8:00am to 3:00pm Friday. Occasionally additional overtime and on-call may be necessary. Our office is a non-smoking environment. We offer an excellent package of benefits, including health, dental & life insurance with a Health Savings Account option, yoga classes, massages, and personal training sessions weekly.
Salary range for this position is $20 to $28 per hour. Only qualified candidates will be contacted. Reply to this post with a cover letter and resume.
Employees have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).
Job Type: Full-time
Pay: $20.00 – $28.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Application Question(s):
What are your career goals for the next 3-5 years?
What is your expected total annual salary?
Identify skills you possess that would make you a great legal assistant.
Will you be able to commute and work in office 5 days a week?
Work Location: In person
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Title: Administrative Support Manager
Company: Merlin Entertainments – People Hub
Location: Orlando, FL
