Overview
Administrative Support Services Specialist Jobs in Allen, TX at City of Allen, TX
Essential duties and responsibilities
Maintain & Develop systems to account for financial transactions using a Chart of Accounts
Prepare financial reports by collecting, analyzing, and summarizing account information and trends
Perform detailed research/adjustment functions
Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries
Maintain and balance general ledger by transferring subsidiary account summaries, prepare trial balance and reconciling errors
Prepare profit and loss statement and balance sheet
Monitor firm’s assets
Assists with budget preparations
Assist accountants with tax preparations
Comply with federal, state and local SAFS Rules (Statement of Financial Accounting Standards) by studying and enforcing adherence to policies and procedures; filing reports and advising management on needed actions
Answer telephones and direct the caller to appropriate team member; takes and retrieves messages
Provide callers with information such as company address, directions to company, company website and other related information
Greets and directs visitors to the company; manages reception area to maintain a professional image
Receive, sort and forward incoming mail
Assist in the ordering, receiving, stocking and distribution of office supplies
Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
Type correspondence and reports; edit and update various spreadsheets
Maintain confidential records and files
Act as assistant to the General Manager
Perform other related duties as required
Qualification requirements
1-3 years related experience
Ability to read, write and comprehend instructions, correspondence and memos.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization
Ability to calculate figures and amounts such as discounts, interest, percentages and volume.
Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
Proficiency with Quickbooks Desktop
Excellent analytical, problem solving and decision making skills; high degree of accuracy, attention to detail and confidentiality
Physical demands and abilities
Regularly spend long hours sitting and using office equipment and computers
Regularly move from sitting to standing positions effortlessly
Regularly work on repetitive tasks
Regularly use hands and fingers to handle, control or feel objects
Regularly see details of objects that are less than a few feet away
Regularly speak clearly so listeners can understand
Regularly understand the speech of another person
Frequently bend to file and maintain files
Occasionally lift 5-10 pounds
Job Type: Full-time
Pay: $18.00 – $25.00 per hour
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
Day shift
Monday to Friday
Work Location: In person
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Title: Administrative Support Services Specialist
Company: City of Allen, TX
Location: Allen, TX
