Overview
Administrative Support Specialist Jobs in Spokane, WA at Consistent Care
About Us:
We are a Chicagoland-based CPA firm with offices in Westchester, IL, Edina, MN and Schererville, IN. Our firm specializes in audit, accounting and tax services to employee benefit plans, labor organizations, not-for-profits organizations and governmental entities. We value our employees and support a healthy work/life balance by offering a flexible hybrid work environment.
Position Overview:
We are seeking a detail-oriented and reliable Clerical/Administrative Assistant to support our Payroll Compliance Audit Department. This role is responsible for a variety of administrative tasks including invoice preparation, data entry, and client correspondence. The position involves working within firm systems to create and maintain project and client records, assisting with report transmission via ShareFile, and supporting reporting and workflow requests. The ideal candidate will be organized, adaptable, and comfortable handling special projects as needed in a fast-paced, team-oriented environment.
Job Responsibilities:
Preparation of invoices to be sent to clients
Data entry into Firm Systems for the Payroll Compliance Audit Department
Create new projects in Firm Systems as requested
Maintain client information in Firm Systems
Client correspondence for Payroll Compliance Audit Department
Work with Sharefile for safe transmission of reports
Assist with any Workstream related requests within Firm Systems
Assist with reporting with Firm Systems
Special Projects as needed
Qualifications
Bachelor’s degree is not required/Minimum High School Diploma
Ability to manage multiple tasks and deadlines in a fast-paced environment
Strong written and verbal communication skills
Experience with data entry and maintaining records in firm or database systems
Ability to maintain confidentiality and handle sensitive information appropriately
Strong problem-solving skills and a proactive approach to supporting team needs
Familiarity with Wolters Kluwer CCH/Engagement accounting systems is a plus
Experience using document-sharing platforms like ShareFile or similar tools preferred
Previous experience in a clerical, administrative, or accounting support role is beneficial
Proficiency with Microsoft Office Suite, especially Word, Excel, and Outlook
Benefits
Opportunity to work closely with Partners/Principals and Managers
Competitive benefits package (including vacation, sick leave, holidays, medical, dental, vision, 401(k), long/short-term disability, life insurance, flexible spending account & dependent care account program)
Paid Parental Leave
Dress for your day attire – jeans in the office
Fun firm sponsored social events
Legacy Professionals LLP is an equal opportunity employer. All applicants must be eligible to work in the U.S.
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Title: Administrative Support Specialist
Company: Consistent Care
Location: Spokane, WA
