Overview
ADMINISTRATIVE SUPPORT SPECIALIST Jobs in Des Moines, IA at Polk County, IA
Requisition No: 847420
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT I – 64006511
Pay Plan: Career Service
Position Number: 64006511
Salary: $36,000 – $38,000
Posting Closing Date: 03/06/2025
Total Compensation Estimator Tool
ADMINISTRATIVE ASSISTANT I – 64006511
Open Competitive
Salary: $36,000 – $38,000
Your Specific Responsibilities:
This is a highly responsible position serving as an Administrative Assistant for Indian River County Health Department. The incumbent in this position must provide support to Administration and departments as assigned as well as carry out the duties of personnel liaison as outlined by the Department of Health Bureau of Human Resources Management (DOH HRM). The position will provide daily administrative support to the senior management team. This position also assists staff, supervisors and management with administrative functions, as assigned. Work involves assignments which are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws, rules and guidelines. Assists Administration and the HR Hub as requested. Uses knowledge of quality improvement (QI) methods and processes to work with other staff to help identify opportunities for improvement and develop a culture of quality within DOH-Indian River; assists in improvement projects, as assigned.
Administrative Responsibilities: Serves as receptionist for Administration at front desk greeting, assisting and routing clients and visitors in person and answering and assisting incoming calls to and from clients and staff; provides general administrative support with day-to-day functions and projects for the senior management team.
Personnel Liaison: Ensures personnel actions and other documents are sent to and received from HR Region Lead Office. Provide technical assistance to staff and supervisors on FL Health Desk and People First as appropriate.
Required Knowledge, Skills, and Abilities:
Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communication. Ability to prepare correspondence and administrative reports. Ability to work independently. Ability to communicate effectively in both written and oral communication. Ability to establish and maintain effective working relationships with others. Ability to maintain 100% confidentiality. Ability to type at least 40 WPM. Ability to take minutes at a variety of meetings. Knowledge of customer service, data entry, proofreading. Proficient in Microsoft Office programs.
Qualifications:
Minimum:
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Associates degree from an accredited college or university AND one year of administrative experience, OR 3 years of administrative experience.
Experience using Microsoft Word, Excel, PowerPoint, and Outlook.
1 year of Customer Service Experience.
At least four years of combined experience in administrative and customer service experience.
Preferred:
HR experience.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
1900 27th st, Vero Beach, FL 32960
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits.
Nine paid holidays and one Personal Holiday each year.
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com).
Flexible Spending Accounts.
Tuition waivers.
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Title: ADMINISTRATIVE SUPPORT SPECIALIST
Company: Polk County, IA
Location: Des Moines, IA
