Overview
Administrator, Administration Jobs in Hong Kong, Hong Kong SAR at CLSA
Title: Administrator, Administration
Company: CLSA
Location: Hong Kong, Hong Kong SAR
Key Areas of Responsibilities
- Supervision of office assistants to carry out daily general administration functions such as mailing & courier services, internal circulation, grocery items, cheques deposit, document scanning, collection of IPO forms & prospectus & reception.
- Provide general administration support such as procurement of stationery items, newspaper & magazines, printing, flower/plant maintenance & arrangement
- Maintenance of coffee machine and replenish grocery items for common use
- Support the development of administration policies and procedures
- Counter-check the accuracy of scanning of customer account information in DMS system
- Provide support in facilities management and renovation projects.
- Coordinate with building management offices in dealing with office maintenance works.
- Administrator for the Security System on door access rights, generate weekly & monthly access reports and CCTV recording records backup.
- Staff card / visitor card production & maintain staff photo library.
- Lift card issuance & cancellation and maintain update records.
- Coordinate & conduct fire drill, office safety inspection & fire service maintenance.
- Coordinate with vendors for office general cleaning, carpet cleaning & pest control services.
- Back up the reception services if necessary
Requirements
- Degree holder in business administration or related disciplines
- Minimum 5 years solid experience in general administration gained from financial institutions
- A good team player and able to work under minimum supervision
- Experience and knowledge in facility management
- Excellent customer servicing attitude and professional telephone manner.
- Good command of spoken English, Cantonese and Putonghua.
