Overview
Adminstrative Assistant Jobs in Santa Monica, CA at Collabera
Title: Adminstrative Assistant
Company: Collabera
Location: Santa Monica, CA
Pay Range: $30/hr. – $35/hr.
Responsibilities:
Project Coordination & Workflow
- Track creative projects at various stages across events, branding, video, print, and social
- Maintain project management tools (Asana) Own timelines, task lists, and delivery checkpoints
- Coordinate internal reviews and gather feedback from stakeholders
Creative Operations
- Intake requests from internal teams and partners using standard templates
- Prepare and format creative briefs in collaboration with the Head of Creative
- Manage shared folders, asset libraries, file naming conventions, and archives
- Coordinate print production, media exports, and file prep as needed
- Support deck production for live presentations (event slides, lower thirds, file tests)
- Liaise with AV and event teams to ensure creative assets are tech-ready
- Create checklists and rehearse-ready packages for speakers and internal team
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.
Fair Chance Ordinance
