Overview
Archive Officer @HeyBlu Jobs in Bucharest Metropolitan Area at eMAG
Title: Archive Officer @HeyBlu
Company: eMAG
Location: Bucharest Metropolitan Area
HeyBlu is a Romanian e-money licensed fintech company that aims to provide financial services to customers and merchants operating in the e-commerce space. Our vision is to increase the financial power of e-commerce buyers & sellers, making a positive impact in their everyday lives. We do this by extending the purchasing power of retail shoppers in easy and convenient ways, while also helping e-commerce merchants with the capital needed to grow their business.
Being part of eMAG group, the largest e-commerce player in Romania, HeyBlu is focusing on building a financial offering for customers and merchants operating within the eMAG ecosystem by implementing an “embedded finance” approach. As part of the global Prosus group, we share the same purpose: “Improving everyday life for billions of people through technology”. In the HeyBlu team we are building an entrepreneurial, results-driven, agile, and collaborative culture based on the core values we share across the group: ownership, accountability, innovation, adaptability and customer focus.
What you’ll have to do
- Plan, organize and manage the company's archive, including both physical and electronic documents;
- Test system functionalities impacting physical and electronic archiving;
- Implement information systems for document management, including electronic archiving;
- Ensure the creation of archive files according to the established internal procedures and in alignment with the Archival Nomenclature, to guarantee their unaltered preservation;
- Establish document classification and organization systems for efficient and rapid retrieval;
- Ensure that all documents are stored in accordance with current legislation and the company's internal policies;
- Ensure the accuracy and compliance of all archived documents by maintaining communication with company departments and external partners to identify and collect any missing or incomplete documents;
- Systematically archive and query different databases;
- Receive, register and keep records of all documents entered into the archive, in accordance with the Work Instruction for the archiving activity of the Operations Department and with the legislation in force;
- Deliver to the Custodian (external archive) in accordance with the Work Instruction for the archiving activity of the Operations Department and with the legislation in force;
- Collaborate with regulatory authorities to ensure that the archive complies with all legal requirements;
- Participate in internal and external audits in relation to document management;
- Create, evaluate and update work instructions and archiving procedures in line with industry best practices;
- Ensure support for the loan administration team for specific activities related to credit administration, payments, bank insurance, and requests for early repayment;
- Perform quality check activities for data entered in the system, including based on collected documents (i.e. copies of registration documents for individuals / legal entities, credit documentation).
How we’d like you to be:
- With at least 3 years of experience in archive management, including physical and electronic;
- With a university degree;
- With good ability in writing procedure/business requirements;
- Problem solver, seeking viable solutions and solving possible complaints;
- With teamwork skills, ability to establish ethical relationships with the work team; sociability;
- With excellent organizational skills and attention to detail;
- With knowledge of legal regulations regarding document archiving;
- With a working knowledge of digital archiving and document management tools;
- With communication skills: good communicator and listener; good presentation skills;
- With foreign language knowledge: English; level of knowledge: fluent written/spoken;
- Computer proficient in Microsoft Office;
- Results-oriented with the ability to prioritize objectives;
- Customer-oriented – with the ability to establish good relationships with internal and external partners.
Curious to find out more about the next step in your career? Apply now and if your experience is relevant for the role you wish, we will give you a call for more details!
