Overview
ASSISTANT OPERATIONS MANAGER Jobs in River Forest, IL at Forest Preserve District of Cook County
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in a dynamic and cross-functional capacity.
Description
About the Role
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CEO in a dynamic and cross-functional capacity. This role is pivotal in ensuring operational efficiency, managing complex schedules, and serving as a trusted right hand in both daily operations and strategic initiatives. You will play a key role in driving productivity and acting as a liaison across internal teams and external stakeholders.
Key Responsibilities
Calendar & Schedule Management: Manage and optimize the CEO’s calendar, including meetings, appointments, travel, and personal engagements with precision and foresight.
Task & Workflow Coordination: Oversee task and project tracking using task management platforms (e.g., Asana, ClickUp, or similar); ensure timely follow-through and accountability across departments.
Inbox & Communication Management: Triage and respond to emails, messages, and requests on behalf of the CEO with professionalism, discretion, and accuracy.
Tech Enablement: Leverage tools such as online ticketing systems (e.g., Zendesk, Moxo, Jira), collaboration platforms (e.g., Slack, Teams), and cloud storage (e.g., Google Drive, Dropbox) to streamline operations.
Cross-Functional Support: Serve as a point of coordination between executive leadership and internal teams, helping to move initiatives forward and solve bottlenecks.
Meeting & Event Preparation: Prepare agendas, briefing materials, and notes; handle logistics and follow-ups.
Personal Assistance: Provide light support on personal and confidential matters at the CEO’s discretion.
Confidentiality & Discretion: Handle sensitive information with a high degree of integrity and professionalism.
Qualifications
4+ years of experience supporting senior executives or C-level leaders
Proven expertise with modern task management tools (e.g., Asana, Trello, Monday.com)
Experience using online ticketing or support platforms
Strong written and verbal communication skills
Mastery of calendar systems (e.g., Google Calendar, Outlook), travel booking, and virtual meeting tools (Zoom, Teams)
Exceptionally organized, punctual, and detail-oriented
Highly self-motivated with a bias toward action and problem-solving
Ability to multitask in a fast-paced environment while maintaining focus and quality
Tech-savvy with a keen ability to learn and implement new tools quickly
Preferred Qualifications
Experience in a startup or high-growth business environment
Familiarity with CRM tools and workflow automation platforms
Background in operations, administration, or project management a plus
Why Join Us?
You’ll be at the center of decision-making and innovation, working closely with a visionary CEO and contributing directly to the success of the business. We offer a dynamic work environment, opportunities for professional growth, and the ability to make a tangible impact every day.
Salary
$60,000 – $90,000 per year
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Title: ASSISTANT OPERATIONS MANAGER
Company: Forest Preserve District of Cook County
Location: River Forest, IL
