Overview
Assistant to Creative Partner Jobs in Los Angeles, CA at Shondaland Inc
Full Job Description
POSITION SUMMARY:
The Assistant will provide executive-level support to the Creative Partner. The primary responsibilities of this role are to maintain the Creative Partner schedule, coordinate with internal and external partners, provide logistical and travel support, provide social media support, organize department gifting as well as other ongoing projects for the desk, and work on operations and office management.
This position is in Los Angeles and reports directly to the Creative Partner
Salary: $25.00 per hour
ESSENTIAL FUNCTIONS:
Calendar Management:
Maintain an accurate and detailed calendar for the Creative Partner.
Manage and log incoming scheduling requests, reschedule meetings upon request, and proactively communicate changes.
Anticipate and respond to scheduling conflicts efficiently.
Travel Coordination:
Book work-related travel arrangements and create detailed itineraries.
Ensure the Creative Partner is well-prepared for all travel-related commitments.
Project and Material Management:
Ensure Creative Partner has easy and timely access to all materials, including story areas, outlines, drafts, and cuts for current and upcoming projects.
Review and distribute production documents such as call sheets, shooting schedules, and implement an organizational system for managing all project-related materials.
Communication and Liaison:
Coordinate and schedule various meetings, calls, pitches, and work-related meals, acting as a liaison across internal departments, production, partners, agents, managers, studios, and networks.
Secure confidential documents, agreements, and sensitive information related to show production and personal matters.
Creative Support:
Develop a creative sensibility through written notes and articulate a point of view in department meetings.
Log, read, and write coverage on incoming submissions for development and staffing.
Help prepare Creative Partner for interviews, podcasts, panels and social media launches.
Event and Meeting Support:
Accompany the Creative Partner to table reads, spotting sessions, and sets when appropriate/asked.
Ensure a clear and efficient operation by keeping the Creative Partner informed of all relevant matters.
POSITION QUALIFICATIONS:
A minimum 1-2 years’ experience providing administrative support to high-level executives required; 1-2 years in the entertainment or related field required.
Associate or bachelor’s degree from an accredited college or university preferred.
Ability to consistently apply good judgment and make good decisions.
A minimum of 5% travel possible
Must have reliable form of transportation
Strong organizational and multitasking skills in a fast-paced environment while remaining detail oriented.
Strong verbal and written English communication skills
Ability to maintain confidentiality and handle sensitive information
Willingness to work flexible hours and adapt to the dynamic needs of the role.
Self-starter, work independently, solution focused, and with the ability to take initiative to learn day-to-day Shondaland production priorities
Proficient in MS Office Suite (including Word, Excel, PowerPoint, Access, Publisher)
Title: Assistant to Creative Partner
Company: Shondaland Inc
Location: Los Angeles, CA
Category:
