Overview
BAAS-Senior Office Support Specialist Jobs in Cheyenne – Wyoming – USA at State of Wyoming
Position: BAAS07-2024-00637-Senior Office Support Specialist-Cheyenne
GENERAL DESCRIPTION:
This position serves as the executive assistant to the State Superintendent of Public Instruction, the Wyoming Department ofEducation(WDE) Chief of Staff and the WDE Chief Communications Officer.
Human Resource Contact:
Serenity Moffett/ /serenity.moffett
ESSENTIAL FUNCTIONS:
The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Provide daily administrative assistance and support to the Superintendent, Chief of Staff, and Communications Division.
Receive, screen, and prioritize electronic correspondence and regular mail with expertise and judgment to deliver highly important communications and agency-critical information to the Superintendent and Chief of Staff.
Respond to stakeholder inquiries and requests requiring broad organizational knowledge and interpretation of agency policies, rules and regulations, best practices, the WDE Strategic Plan, and WDE Mission, Vision, and Values. Write, proofread, and edit documents for clarity ofcommunicationand correct grammar/spelling.
Review and make certain that the final correspondence is signature-ready. Notify the Superintendent and Chief of Staff of upcoming agency events and initiatives of relevant importance.
Coordinate and complete travel requests, reservations, and travel reimbursements for the Superintendent, Chief of Staff, and Communications Division.
Provide follow-up assistance and status tracking on assignments issued by the Superintendent and Chief of Staff.
Assist the Superintendent Chief of Staff with special projects and assignments through proper planning, implementation, directing, evaluating, and project oversight.
Establish and maintain electronic and paper files for the Superintendent and Chief of Staff.
Notify agency staff of changes or revisions in the Superintendent and Chief of Staff’s schedule and availability.
Create and maintain spreadsheets, databases, and other tracking instruments to support the Superintendent and Chief of Staff on agency committees and at various meetings and provide notes or a written summary of the meeting for the Superintendent and Chief of Staff upon request.
Schedule meetings and appointments for the Superintendent and Chief of Staff and complete all activities necessary to reserve and prepare meeting space.
Secure the availability of visual and audio equipment for meetings and prepare meeting agendas and materials.
Maintain a professional working relationship with other agency leaders and agency staff.
As assistant to the Superintendent and Chief of Staff, also provide administrative functions for the Communications Division which reports directly to the Chief of Staff.
In accordance with Federal regulations, Wyoming statute, and State contract/procurement policies, provide assistance with the drafting, editing, and processing of WDE contracts, memorandums of agreements, and requisitions as necessary.
Assist other agency administrative assistants with the management and payment of invoices, preparation of payment vouchers, and accurate and timely completion of the Purchasing and Phantom card activity logs.
Provide excellentcommunicationto customers, peers, vendors, state and federal government agencies, Wyoming school districts, colleges, and the general public.
Provide prompt and courteous telephone etiquette and clear and concise written a…
Title: BAAS-Senior Office Support Specialist
Company: State of Wyoming
Location: Cheyenne – Wyoming – USA
Category: Administrative/Clerical
