Overview

Bilingual Proposals Administrator Jobs in Toronto, Canada at Arup

Joining Arup

Arup’s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We are looking for a Bilingual Proposals Administrator in Toronto to assist with marketing and business development activities across Canada.
The marketing team operates in a collaborative environment, working together and supporting senior members locally and throughout the Americas region in ongoing marketing and business development initiatives.

This role provides support to the marketing team and technical staff by reviewing and distributing information from procurement portals, maintaining proposal lead databases, and conducting market research for project leads.

This job posting represents an active vacancy within our organization and is open for immediate recruitment.

The opportunity

The bilingual Proposals Administrator will collaborate closely with the marketing team and technical staff. The ideal candidate is detail-oriented, organized, and comfortable working in a deadline-driven environment.

  • Perform targeted searches for EOIs, RFPs, and RFQs via online procurement portals (e.g. MERX, Ariba, Biddingo, Bids and Tenders, etc.).
  • Review and distribute relevant RFX documentation and requirements to key individuals.
  • Continuously monitor procurement portals for amendments, Q&A documents, and any updates pertinent to proposal submissions.
  • Organize and manage data within a centralised database and customer relationship management (CRM) for comprehensive opportunity tracking.
  • Conduct online research into relevant markets to identify potential project leads.
  • Set up and maintain standardized network folders and proposals libraries for all bids, ensuring adherence to existing operation procedures (e.g. consistent naming conventions, folder structures, and filing protocols).
  • Ensure adherence to internal processes and standards in all work, maintaining detailed audit trails to support traceability for Go/No-Go decisions

    • You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

    Is this role right for you?

  • High school diploma or equivalent; post-secondary education in business administration or marketing is an asset.
  • Fully bilingual in English and French ((speaking, reading, writing).
  • 3+ years of experience in an administrative or support role, preferably in a marketing or proposals environment.
  • Demonstrated strong organizational and time management skills.
  • A passion for maintaining task organization and driving deliverables forward.
  • Ability to organize, prioritize, and manage multiple deadlines with strong attention to detail
  • Proven ability to work effectively within a team environment and communicate and collaborate with staff at all levels.
  • Capacity to work independently with minimal or no supervision and take ownership of tasks.
  • Demonstrated expertise with Microsoft Office Suite is essential.
  • Familiarity with CRM or proposal management tools is an asset.
  • Familiarity with the A/E/C industry would be considered an asset.

    • Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

    What we offer you

    At Arup, we care about each member’s success, so we can grow together.

    Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

    We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious…

    Title: Bilingual Proposals Administrator

    Company: Arup

    Location: Toronto, Canada

    Category:

     

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