Overview
Bilingual Senior Administrative Assistant/Adjointe administrative principale ou adjoint administratif principal Jobs in Ottawa – Ontario – Canada at Canadian Labour Congress – Congrès du travail du Canada
Position: Bilingual Senior Administrative Assistant / Adjointe administrative principale ou adjoint administratif principal
There is a vacancy for the position of Bilingual Senior Administrative Assistant (Grade
4) assigned to the SEP Department.
The position is based at our Headquarters office in Ottawa, Ontario, with regular in-office presence expected.
Duties
include but are not limited to:
Arrange meetings, maintain committee contact lists, inform committee members about meeting arrangements, distribute materials, respond to enquiries, make arrangements for meals and refreshments;
Provides assistance on campaigns and projects;
Register participants for conferences and events;
Organize and maintain files within parameters of the records management system;
Make travel arrangements as needed including visas, itineraries, accommodation, schedules;
Produce correspondence, reports, briefs, bulletins, and other documents;
Format documents, scan text and graphics, manipulate charts and graphs;
Edit and proofread documents and review for grammar and spelling;
Use specialized software to format and/or draft layout design for publications;
Draft routine correspondence and reply to email enquiries;
Answer phones, screen calls, take messages, answer enquiries and direct calls to appropriate person;
Open, sort, prioritize and distribute incoming mail;
Arrange for translation as needed, taking into account priorities and deadlines;
Post material on the web as requested;
Conduct information searches on the Internet;
Take notes at meetings as requested; and Perform other related duties as assigned.
Qualifications:
Post-secondary
education
in administration with two to three years’ relevant experience;
Oral and written fluency in English and French is essential;
Professional level written and verbal
communication skills
;
Excellent proofreading and formatting skills;
Proficiency with MS Office suite;
Familiarity with Google Docs, InDesign and databases considered assets; and
Ability to
work effectively as part of a team as well as independently.
The
salary range
for the position is $66,952.54 to $70,496.41, plus benefits under the COPE 225 collective agreement. They include a four (4) day work week (30 hours), generous health, vision, and dental benefits, group life insurance and LTD coverage, pension, as well as fitness allowance, free parking, and other staff perks. Please
submit your application
to the attention of Lori McCarthy, Director of Human Resources, via email: by May 10, 2024 for internal candidates and by May 24, 2024 for external candidates.
Please quote Bulletin 273 in your application.
Note:
The CLC will complete its internal hiring process prior to proceeding with external candidates. While we appreciate all applications received, only those selected for an interview will be contacted.
The Canadian Labour Congress is an equal opportunity employer. Members of equity seeking groups are encouraged to self-identify. Women, workers of colour, workers with disabilities, lesbian,gay, bisexual, transgender, queer, two-spirit, intersex …
Title: Bilingual Senior Administrative Assistant/Adjointe administrative principale ou adjoint administratif principal
Company: Canadian Labour Congress – Congrès du travail du Canada
Location: Ottawa – Ontario – Canada
Category: Administrative/Clerical
