Overview
Bookkeeper (Quickbooks online) and admin support Jobs in Northfield, IL at BeUrban Design + Build
The State University of New York College of Optometry is seeking an IT Office Manager to provide a broad range of administrative and support services for the Chief Information Officer (CIO) and the Office of Information Technology Services (ITS). The ideal candidate must be a detail-oriented self-starter, possessing strong organizational skills, exceptional verbal and written communication and interpersonal and high-level customer service skills for interacting with faculty, staff and students. The individual must be able to work independently, as well as in a team environment, multi-task, exercise good judgment, prioritize assignments effectively to meet deadlines and work under pressure in a fast-paced setting.
Responsibilities:
Manage daily ITS operations and support the administrative needs of the CIO and ITS and ensure the smooth and timely execution of office workflow, events and high-level customer service
Serve as administrative liaison between the CIO and other offices within the College, as well as a variety of internal and external stakeholders to ensure concise and effective communications
Assist with the planning, organizing and coordination of meetings, projects and events
Prepare and distribute meeting agendas, meeting minutes, and other related meeting materials, many of which are related to information security and confidential in nature
Maintain calendars, schedule meetings, appointments, room reservations and travel arrangements
Provide support for budget tracking and resource management with high level of detail and accuracy
Prepare and submit purchase requisitions, process invoices and reimbursements, timesheets and other similar activities
Update ITS policies, procedures, standards, guidelines and other departmental documentation
Produce statistical and administrative reports
Maintain ITS inventory supply levels
Other duties as requested and assigned
Key Skills:
Ability to maintain confidentiality and handle all sensitive information with discretion and care
Ability to anticipate, assess and proactively troubleshoot challenges that may arise
Ability to problem solve and take initiative
Strong written and verbal communication skills
Ability to work independently and collaboratively in a team environment
Ability to complete tasks in a consistent and timely manner
Ability to manage schedules, files, and office operations efficiently
Detail-orientated
Excellent organizational and time management skills
Adaptability and willingness to learn new technologies
Minimum Qualifications:
Associate’s degree with relevant experience
Minimum of 2-3 years’ experience in office administration
Basic understanding of IT terminology and systems
Experience with ticket management systems (ServiceNow, Jira or similar)
Knowledge of video conferencing platforms (Zoom, Teams, etc.)
Preferred Qualifications:
Bachelor’s Degree
Office administration in higher education or IT department
Basic troubleshooting abilities for common IT issues
The salary range is $60,000 to $70,000 and there is also a generous benefits package. 15 days of annual leave to start and 13 paid holidays per year. We are a qualifying employer in the federal Public Service Loan Forgiveness (PSLF) Program. View our Benefits at Glance.
Application deadline is Thursday, May 8, 2025, but will remain open until the position is filled.
The State University of New York College of Optometry is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.
To view the College’s Annual Security Report, visit https://www.sunyopt.edu/?s=annual+security+report
Posting Detail Information
Posting Number
2902017
Apply by Date
Open Until Filled
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Title: Bookkeeper (Quickbooks online) and admin support
Company: BeUrban Design + Build
Location: Northfield, IL
