Overview
Branch Administrative Assistant Jobs in White Bear Lake, Ramsey, MN at Cummins
CAT5 Construction Services an industry leader in the telecommunications and construction industry, is currently seeking to hire a qualified candidate for the position of Office Administrator.
Joining CAT5 means you will have the opportunity to work on meaningful projects that have a true impact on your local communities, working alongside talented individuals who are passionate about what they do.
Check us out!!
Position Summary:
Reporting to the Project Manager, the Office Administrator is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks and providing support to team members. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment.
Essential Duties and Responsibilities:
Office Administration
Will answer all incoming phone calls and take any messages for Managers, Coordinators, or employees.
Will be the point of contact for ordering office and safety supplies.
Will keep the break room and bathroom stocked with necessary supplies.
May be required to perform light office cleaning to support a safe environment.
Will book travel as needed for management.
Will keep track of all COI (Certificates of Insurance) and when they expire.
Will track all petty cash.
Will maintain all city business licenses and when they expire.
Will assist with purchase order processes.
Will assist with expense report processes.
Invoice Administration
Will process invoices to include sending to the appropriate person for payment, resubmitting any invoices that are rejected, help to resolve any rejected invoices and will prepare any partial or final invoices.
Will contact vendors or customers to resolve any invoice discrepancies
Permit Administration
Will apply for job permits and apply payments when necessary.
Will upload all permits into Penguin (PM software)
Employee Administration
Will assist with recruiting candidates to include posting positions, scheduling interviews, onboarding activities and issuing uniforms.
Will set up employees for Crim shield testing.
Will keep track of all employees’ DOT medical cards.
Job Administration
Will track subcontractor insurance
Will track jobs that are in progress along with any revisions or cancellations and report as necessary.
Other duties as assigned.
Qualifications/Skills/Abilities:
High School diploma or a high school equivalency diploma at minimum.
Basic bookkeeping and accounting knowledge.
Experience in data entry.
Must be able to work independently and as part of a team.
Excellent verbal and written communications skills.
Strong customer service and relationship building skills.
Must possess a professional and positive demeanor in working with customers, contractors, vendors and employees.
Ability to improve office processes and efficiency.
Must be able to handle confidential information with integrity.
Proficiency in office products such as Microsoft Outlook, Excel,
Environmental and Physical Demands:
This role primarily involves working in an office or similar indoor environment with minimal physical exertion. Will primarily perform work sitting often for extended periods of time. Frequent use of a computer, extended screen time, and regular use of hands.
Job Type: Full-time
Pay: $20.00 – $26.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Show more
Title: Branch Administrative Assistant
Company: Cummins
Location: White Bear Lake, Ramsey, MN
