Overview
Branch Office Administrator Jobs in Vernal, UT at Edward Jones
Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is essential in ensuring the smooth operation of our office and requires a professional with excellent communication skills and a strong attention to detail. The ideal candidate will be adept at managing multiple tasks, prioritizing effectively, and providing exceptional customer service.
Duties
• Perform professional-level tasks that are sensitive in nature, requiring independent judgment, initiative, confidentiality and tact
Strong computer skills using Microsoft Outlook and MS Office – PowerPoint, Word and Excel (intermediate/advanced experience)
Manage and prepare presentations for internal and external audiences, under general direction (does not facilitate presentations)
Schedule and organize internal and external meetings and conferences (i.e., schedule attendees, conference rooms, placing catering orders and clean-up services)
Coordinate and manage offsite and onsite meeting logistics (international and domestic)
Liaise with other Administrative Assistants or Coordinators to schedule meetings and complex travel logistics: air, ground transportation, meeting preparation, agenda preparation and dinner arrangements, etc.
Coordinate conference calls with internal and external customers and business partners
Work independently with only general guidance on a variety of special projects
Heavy calendar management utilizing MS Outlook to schedule and organize meetings and conferences; must be flexible with last-minute schedule changes and urgent meeting requests
Process and reconcile travel and expense reports for reimbursement using the Concur Expense management system
Arrange domestic and international travel; process visas and passport renewals as needed
Answer and screen telephone calls for executives from both internal/external sources, transfer calls to the appropriate party
Organize and maintain necessary confidential files and records for department as required
Coordinate and maintain office and kitchen with supplies
Reviews and screens mail for the General Manager.
Responds to regularly occurring requests for information.
Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Prepares various confidential departmental reports as assigned by General Manager. Collects information, compiles into required format, prints, proofs and distributes to appropriate company personnel.
Answers telephone, handles calls, routes to appropriate individual, or takes messages. Ensure customers, vendors and employees are handled in a professional and courteous manner.
Establishes and maintains confidential files.
Act as a liaison with other departments and outside agencies, including high-level staff such as Business Unit Leaders.
Qualifications
Proven experience in an administrative role, preferably supporting executives or senior management.
Strong proficiency in Google Suite applications (Docs, Sheets, Drive) and Outlook Calendar.
Excellent phone systems knowledge with a focus on professional communication.
Exceptional organizational skills with the ability to manage multiple priorities effectively.
Experience with calendar management and scheduling is essential.
Strong attention to detail with a commitment to producing high-quality work.
Ability to work independently as well as collaboratively within a team environment.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.
Job Type: Contract
Pay: $40.00 per hour
Expected hours: 40 per week
Benefits:
Health insurance
Schedule:
Monday to Friday
Experience:
Executive Admin: 8 years (Required)
Recent Pharma industry: 2 years (Preferred)
Ability to Commute:
Saint Petersburg, FL 33716 (Required)
Work Location: In person
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Title: Branch Office Administrator
Company: Edward Jones
Location: Vernal, UT
