Overview
Business Administration Assistant Jobs in London, England, United Kingdom at Anthony Gold Solicitors
Title: Business Administration Assistant
Company: Anthony Gold Solicitors
Location: London, England, United Kingdom
The Firm
Anthony Gold is a successful firm, who deliver a range of services to clients based locally and further afield. Based in London, we have a national reputation and are a leading Legal 500 firm who pride ourselves on providing a high level of client care. This is an exciting opportunity to excel and progress in a role within Anthony Gold, a firm that actively strives to be the best in the industry and is committed to the development of its people.
Business Administration Assistants support the daily administrative, copying and file management needs of our legal practice. We welcome applications from a breadth of experience including recent school/college leavers. This role will suit someone who is looking to start a career in an administration/legal field.
The Role
Business Admin Support will perform all manner of administrative and file management operations requested by Solicitors, Team Assistants, the Document Production Unit and other support functions, both under the direct supervision of the Team Leader and working independently. This includes file opening, copying, filing, archive management, scanning and completing general administrative duties as required. This role will be based at our Streatham office.
The Business Admin Assistant remains accountable for establishing and maintaining an ongoing service-based relationship with the staff they serve and will be able to recognise and translate their needs and expectations into a responsive service.
As a client facing role, we expect the applicant to be well presented and be an ambassador for the firm.
In Line With Policies And Procedures, Key Responsibilities Include
Admin and File Management
Scanning of Post and placing in pigeon holes
Meeting room management and ordering/provision of refreshments
Reception duties
Undertake large and small copying requests
Bind and finish copied work as appropriate
Scan work onto the system
Receive and process file management requests
Create new files on the system
Open new file folders and label accordingly
Return or add documents to existing client files
Work with the practice management system to log and record documents
Handle and administer closed files as requested
Understand, identify and process all principle documents within files
Undertake all file closing procedures
Process archive retrieval requests
Maintain work areas in a tidy and orderly manner
Print electronic files as requested
Any ad hoc duties as requested by the business
Process anti-money laundering checks on new clients
Person Specification
Attention to detail, ability to retain high concentration levels for extended periods of time.
Able to use Microsoft 360 products confidently.
Capable of taking initiative and developing solutions to any issues encountered, liaising with colleagues as necessary
Well presented with excellent communication skills
Strong customer service skills
Flexible and proactive
Able to work alone as well as within a team
Benefits
Competitive salary
Private Medical Insurance
Life Insurance
Income Protection
Contributory Pension
Discretionary annual staff bonus
Reduced gym membership
Discount vouchers through one of our suppliers
Season Ticket Loan
23 days holiday plus additional 2 for Christmas and Bank Holidays which increase to 28 days over a period of 5 years.
