Overview
Business Office Manager Jobs in Orlando, FL at Harbor Dr Phillips Management LLC
Full Job Description
Essential Functions:
Enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, resident files, accounts payable and any other documentation related to employment and maintaining compliance with state and federal regulations and the standards of HRA.
Office Management:
Ensures incoming phone calls are managed
Assists Executive Director and Management Team
Performs Manager On Duty responsibilities when assigned
Maintain vendor contract files
Financial:
Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Receiving proper coding and approval on all invoices.
Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due.
Generates resident billing with accuracy. Responds to resident and family inquiries.
Assigns all expenses to the proper department code numbers
Makes bank deposits daily.
Maintains the petty cash process including ledger accounting for disbursements
May participate in monthly budget variance conferences and provide reports
Prepares refund requests for residents when applicable
General accounting duties as necessary
Administrative:
Properly reports and tracks job related injuries and incidents
Maintains OSHA logs
Maintains labor law, state and federal regulation postings
Prepares and maintains all associate files
Maintains confidentiality of all resident and associate information
Human Resources/Payroll:
Assists in the recruitment of new associates
Performs on-boarding process of new hires to include paperwork and setting up in time system
Assigns required courses to new hires and assists with on-line training system
Assists in the administration of Company benefit programs
Acts as the liaison the Community in regards of Company policies and procedures
Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions
Maintains personnel files
Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
Send PAF’s timely to Payroll and Human Resources
Non-Essential Functions:
Leads by example exhibiting theCORE Valuesthrough servant leadership
Encourages teamwork and promotes company philosophy
Attends required community meetings and participates Life Enrichment activities when able
Attends monthly BOM teleconference calls and other required training opportunities as assigned
Completes all required courses in adherence with HRA University
Is prompt and able to perform the required duties of the position on a regular, predictable basis
Becomes familiar and understands how to report a missing person using theSafe Returnprogram or equivalent
Becomes familiar and understands the steps for fire evacuation
All associates are responsible for maintaining a safe and secure environment for all community residents
Qualifications/Skills/Educational Requirements:
High school education. Associate or Bachelor degree preferred
3 – 5 years’ experience in accounting or bookkeeping. Formal training in accounting or bookkeeping is preferred
3 – 5 years’ experience using Microsoft Office and Outlook software
Able to communicate effectively with all levels of management, associates, residents, family members,…
Title: Business Office Manager
Company: Harbor Dr Phillips Management LLC
Location: Orlando, FL
Category:
