Overview
Business Office Manager Jobs in Bridgeport – West Virginia – USA at Harmony Senior Services
Why Harmony?
401k + FulltimePart-time BenefitsPackages
Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance/legal, consulting, electronics, and more!)
Training, Development Career Laddering
Greatwork-life balance
Flexible Scheduling
Telehealth + Flex Spending + Health Savings Account Options
Job Description
STATEMENT OF JOB:
The Business Office Manager will be responsible for all business and office management functions of the community.
Responsibilities
include but are not limited to:
Resident and A/R related duties:
Resident Billing
Produce and mail resident invoices by the 20th of each month
Send rent increase and Level of Care change notifications in compliance with resident agreement notification periods
Cash Receipts
Deposit rent checks within 24 hours of receipt and input into accounting system within 24 hours of deposit
Maintain copy of deposit receipts and checks for each deposit
Monitor accounts receivable and communicate past due accounts with Executive Director. Apply late fees as appropriate
Lease Summary, Move-In/Move-Out Report, Average Residency
Maintain and update with each change
Resident surveys
Mail to families and residents according to schedules
Payables:
Accounts Payable
Code invoices
Obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office every Friday
Maintain vendor contracts and files
Declining balance spend-down sheets
Update and distribute to the appropriate Department Heads at least weekly
Petty Cash
Monitor and balance
Requirement
Personnel:
Order background checks, compile test results and advise when applicant has successfully completed pre-hire process
Process new hire paperwork and ensure accuracy and completeness
Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department
Assist with employee relations and progressive counseling as needed
Overseas Worker’s Compensation forms and process for the community
Provide all departments with personnel forms and/or packets
Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community.
Payroll
Check payroll weekly to ensure no missed punches and correct as needed
Bi-weekly transmittal of payroll data to payroll servicer
Daily update of Hourly Budget/Actual Staffing Summary (Daily Staffing Report)
Time clock administration
Employee Benefits/Support
Work with Benefits Coordinator to administer all benefits as applicable per team member’s status
Order employee name tags (temporary and permanent)
Order employee uniform (Healthcare and Housekeeping)
Track information for TB updates and Hepatitis B vaccine
Resident business files and personnel files
Create, maintain, and update resident and employee files according to state, federal and corporate guidelines
Review and Audit files at least quarterly to ensure accuracy after initial set-up
Administration:
Maintain office equipment in good working order; maintain and supervise office su…
Title: Business Office Manager
Company: Harmony Senior Services
Location: Bridgeport – West Virginia – USA
Category: Administrative/Clerical, Accounting
