Overview
Business Operations Coordinator (UK) Jobs in London, England, United Kingdom at WALT Labs
Title: Business Operations Coordinator (UK)
Company: WALT Labs
Location: London, England, United Kingdom
The Business Operations Coordinator at WALT Labs is a vital anchor role responsible for maintaining the smooth daily operation of our office environment while supporting the execution of internal systems across HR and Operational functions.
This individual ensures action items move forward across teams, coordinates logistics for the UK, US and global office functions, supports company events and communications, and takes ownership of internal workflows that affect employee experience and team productivity. This is a structured, proactive, and hands-on role, critical to keeping the organisation aligned and efficient.
Requirements
Office Operations & Facilities
Open and close the office daily (US) / coordinate schedules of team with shared working space (UK)
Maintain a tidy, professional office space—coordinate with cleaners and vendors as needed
Monitor and restock supplies: office, kitchen, cleaning, and restroom inventory
Manage all shipping, receiving, and mail handling
Book car services, couriers, and coordinate in-person Google visits
Maintain a curated local list of hotels, restaurants, and logistics vendors (for London and UK-based events)
Prepare travel reimbursement reports as required
Administrative Process Ownership
Join meetings as needed, aid in capturing actions from AI tools
Track and follow through on team tasks and checklists—ensure accountability and reminders
Manage shared calendars, conference room bookings, and office event logistics
Proofread documents, internal decks, or collateral before publication or leadership review
Identify and anticipate recurring administrative needs (e.g., quarterly tasks, seasonal operations, compliance timelines) and proactively initiate actions or reminders
Support with formatting and updating internal documentation (handbooks, guides, newsletters, templates)
HR & Onboarding Support
Support onboarding logistics for new hires:
Coordinate laptop/tech shipping and access provisioning
Update shared calendars and confirm 1:1s and onboarding meetings
Deliver onboarding slide decks or checklists
Ensure PTO and handoff documentation is completed and reflected in calendars
Support HR comms such as company-wide announcements
Compliance & Documentation
Review legal documents for basic formatting and completeness before circulation
Track document signature status and organize signed versions in the appropriate Drive folders
Coordinate document access or routing between HR, Legal, and Operations
Maintain a working knowledge of basic onboarding and contractor agreement flows
Qualifications
Required
Strong organizational skills and attention to detail
Proven ability to manage logistics, schedules, and multi-department checklists
Familiarity with tools like Google Workspace, Slack, Jira, and Confluence
Comfort navigating a fast-paced environment with shifting priorities
Solid written communication skills and experience proofreading
Comfortable managing travel, basic expense tracking, and internal systems
Preferred
Experience supporting HR and Legal admin workflows
Event coordination or office vendor liaison experience
Familiarity with UK-based operations or hybrid orgs
Competencies
Highly dependable, self-directed, and able to follow through with minimal supervision
Friendly and composed under pressure; maintains professional tone at all times
Proactive communicator and task-mover: identifies gaps and closes them
Maintains confidentiality and discretion across HR and legal processes
Benefits
Private Medical Insurance
Paid Time Off (Vacation, Sick & Public Holidays)
MacBook Laptop
Real transparency into the rest of the company
Remote work flexibility
