Overview
Business Support Assistant Jobs in Burlington, Ontario, Canada at Garrtech Inc.
Title: Business Support Assistant
Company: Garrtech Inc.
Location: Burlington, Ontario, Canada
Position Summary
The Business Support Coordinator provides administrative, operational, and logistical support across multiple departments within a manufacturing environment. This role assists with shipping documentation, aerospace part handling, procurement coordination, and general administrative support for operations, sales, and accounting. The ideal candidate is detail-oriented, organized, and comfortable working in both office and shop environments.
Key Responsibilities
Shipping & Logistics
- Prepare and process shipping documentation for aerospace and blow molding customers, ensuring compliance with customer and regulatory requirements.
- Coordinate shipments with carriers and internal departments to ensure on-time delivery.
- Maintain shipping records, certifications, and traceability documentation.
- Assist with receiving incoming shipments and verifying packing slips against purchase orders.
Aerospace Parts Handling
- Pack and unpack aerospace parts received from external processing or prepared for outbound processing.
- Ensure proper packaging methods are followed to prevent damage and maintain part integrity.
- Perform part marking and identification in accordance with aerospace specifications and internal procedures.
- Maintain traceability of aerospace components and documentation throughout the process flow.
Administrative Support
- Provide administrative support to the Plant Manager including document preparation, filing, reporting, and scheduling.
- Assist the sales team with order documentation, customer files, and general administrative tasks.
- Maintain organized records of production, shipping, and operational documents.
- Support internal audits and quality documentation as required.
Procurement Support
- Assist the procurement team with purchasing raw materials, hardware, shop supplies, and other operational items.
- Create and track purchase orders and follow up with suppliers on delivery status.
- Help maintain inventory levels of shop supplies and consumables.
- Support vendor communication and documentation management.
Accounting Support
- Assist the accounting department with accounts payable (AP) and accounts receivable (AR) tasks.
- Help process invoices, verify purchase orders, and track payments.
- Maintain financial records and support documentation as required.
- Assist with data entry and reconciliation tasks.
Additional Responsibilities
- Maintain accurate records in ERP or internal systems.
- Support continuous improvement initiatives related to operations and administration.
- Assist with document control and revision management.
- Coordinate internal communication between departments when needed.
- Perform other related administrative and operational duties as assigned.
Qualifications
- High school diploma or equivalent required; post-secondary education in business administration, supply chain, or related field is an asset.
- 2+ years of experience in manufacturing, logistics, administration, or a similar support role preferred.
- Experience with shipping documentation and ERP systems is an asset.
- Basic knowledge of purchasing and accounting processes is beneficial.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and work across departments.
- Proficiency with Microsoft Office (Excel, Word, Outlook).
Working Conditions
- Combination of office and light shop-floor work.
- May require lifting and handling of small to medium sized aerospace components.
- Fast-paced manufacturing environment requiring strong multitasking abilities.
- Job Types: Full-time, Permanent
