Overview
Case Management Clerical Assistant Jobs in Weatherford, TX at Medical City Weatherford
Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
URA-AFT Administrative
Department
IPO-Project Services
Overview
The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Division of Institutional Planning & Operations (IP&O). Reporting to the Director of Facilities Projects provides administrative support to the unit management by assisting with the coordination and administration of projects, processes and with the preparation of documents. Schedules appointments, arranges and coordinates logistics for events and meetings.
Among the key duties of this position are the following:
Responsible for the coordination/scheduling of meetings and events for the Project Management Group, assists with the preparation of all event/meeting (including but not limited to, equipment setup, refreshments, guest parking, and printed handouts/meeting materials), and for the recording/maintaining of meeting minutes.
Accountable for the organizing and maintaining of Project Management related databases, files and documents. Completes, processes, and maintains administrative materials and reports, for the Project Management group.
Responsible for the procurement of Project Management purchase orders/IPOs. Charged with filing and follow-up of staff reimbursements for travel and all miscellaneous expenses.
Responsible for maintaining the current stock of supplies, including but not limited to paper, pens, disks, cameras, phones, and kitchen supplies
Responsible for maintaining the Director’s calendar in consultation with the Director.
Is charged with the management of student interns schedules, making sure there is adequate coverage throughout the work week.
Is charged with maintaining the online conference room calendar that is shared with all of Project Management staff.
Processes various administrative documents and data.
Creates routine informational materials.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Nonexempt
Grade
03
Position Salary
Annual Minimum Salary
50065.00
Annual Mid Range Salary
62252.00
Annual Maximum Salary
74438.00
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Good communication skills and computer literacy.
Preferred Qualifications
Extensive experience in Windows and Excel spreadsheet.
Knowledge of University Accounting and Purchasing System a plus.
Demonstrates strong organizational, leadership and interpersonal skills and ability to follow guidelines and direction
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
25ST0441
Posting Open Date
03/05/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Title: Case Management Clerical Assistant
Company: Medical City Weatherford
Location: Weatherford, TX
