Overview
(Casual) Administrative & Fiscal Support Specialist Jobs in Honolulu, HI at University of Hawaii
Full Job Description
Description
****Applicants seeking short-term or part-time work with the University of Hawai’i may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Title: Administrative & Fiscal Support Specialist
Hiring Unit: Department of Music, College of Arts, Languages & Letters
Position Number: *****Casual Hire
Location: University of Hawaii at Manoa
Date Posted: May 17, 2024
Closing Date: May 21, 2024
Salary Information: minimum $23.67 per hour
Schedule: Variable, up to 40 hours/week
Temporary/Permanent: Temporary
Duties and Responsibilities
Serves as the Assistant to the Chair in the Department of Music to provide support services to the Chair, departmental personnel, and students.
Provides administrative support services to the Department of Music including but not limited to academic support and departmental personnel management.
Manages the MUS Office daily operations including greeting visitors and serving as the initial intake point for mail, telephone calls, and e-mail inquiries.
Maintains ongoing coordination with office staff on matters related to fiscal, concerts, rooms scheduling, and maintenance.
Advises the Chair on matters requiring immediate attention and concern, such as inquiries from the Dean, students in need, complaints, and matters related to facilities.
Assists the department with the recruitment process: submit advertisements for departmental vacancies, generate GA/Lecturer/Casual Hire offer letters, maintain recruitment files, etc.
Responsible for processing personnel transactions for the department.
Assist with preparing transfers of funds from UH Foundation for Lecturers.
Provides information to faculty members regarding personnel matters and prepares, maintains, updates and processes the necessary personnel forms for all department employees
Work with the College Human Resources office and UH Faculty and Scholar Immigration Services to initiate visa documents on behalf of faculty and staff.
Coordinate the processing of academic personnel documents including but not limited to tenure/promotion, contract renewal, post-tenure review, and/or emeritus.
Handles confidential records (contracts, payroll notifications forms, tenure, promotion, sabbatical leave, leave of absences, overloads) for each faculty or staff member of the department.
Provides academic assistance as needed.
Works with the Chair coordinating recruitment/outreach events such as the annual Manoa Experience Day.
Assist with marketing MUS programs, including creating flyers/posters and promoting programs on social media.
Updates content on the department website and handles inquiries submitted through the website as well as the department email account.
Regularly sends email announcements and otherwise advertises upcoming music department concerts and events.
Works in coordination with the Chair to allocate and distribute parking permits in the department.
Assists the department with hiring students through the SECE system. Supervises students in the MUS.
Updates department listservs and directories
Serve as back up to …
Title: (Casual) Administrative & Fiscal Support Specialist
Company: University of Hawaii
Location: Honolulu, HI
Category:
