Overview
Centre Admin Executive Jobs in Singapore, Singapore at E-Bridge Pre-School
Title: Centre Admin Executive
Company: E-Bridge Pre-School
Location: Singapore, Singapore
The Administrative Executive will be responsible to the Centre Leader for all administrative details related to the day-to-day operations of the centre and provide customer care services to students and their parents during their stay with the school.
Job Roles & Responsibilities
Administration:
Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:
Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children
Subsidy applications in CMS for all new and existing cases
Update of school fees changes in CMS at child level (yearly)
Update of vacancy status in CMS
Retrieval of documents for audit purpose
Handles queries from existing and new parents and provide support whenever needed
Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues
Responsible for proper storage of stationary and uniforms
Perform general clerical duties
Support operational work flow
Upkeeping of children’s P file
Enrolment:
Maintaining a waiting list, calling parents up for enrolment when a vacancy arises
Follow up with parents on the documents needed for enrolment
Planning of orientation sessions for new enrolment
Finance:
Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc
Checking of monthly fee invoices
Creating of monthly GIRO deduction listing, updating of monthly payment
GSII monthly reconciliation
Adding the correct subsidies discount for each child
Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS
Petty cash handling
Customer Service
Meet and greet parents, students and visitors at the school
Provide proper information about school fees and programs
Handle calls/emails/walk-ins enquiries from existing and new parents
Taking charge of the centre’s inbox
Procurement
Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
Job Requirements
Minimum 3 GCE ‘O’ levels with at least B4 in English and credit in a second language
At least 2 years of experience in an administrative role
Good interpersonal skills, able to relate to people from different culture and languages
Good written and verbal communication skills
Able to work independently, multi-task and adapt quickly in a fast-paced environment
Able to handle confidential information with discretion and integrity
Proficient in MSOffice Applications
We offer a competitive remuneration package plus benefits to the right candidate. Suitably qualified applicants are invited to send your updated resume in via
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