Overview
CEO Administrative Assistant Jobs in Vista, CA at YANCHEWSKI & WARDELL ENTERPRISE INC
Full Job Description
Executive Assistant to the CEO
High-Level Administrative Support | Strategic Operations | Confidential Liaison
About Us:
At EcoWater SoCal, we’re setting a new standard in water treatment innovation and operational excellence. As the company continues its expansion, we are looking for a highly skilled Executive Assistant to our CEO who thrives in dynamic environments, exercises sound judgment, and brings proactive energy to every task. We are a service-minded company that always answers the phone and responds immediately to our customers’ needs.
This role is ideal for a strategic-minded professional with exceptional communication and organizational skills—someone who excels at managing complexity, streamlining priorities, and supporting executive-level operations at the highest level.
Position Overview:
The Executive Assistant to the CEO serves as the right hand to the Chief Executive Officer, ensuring operational fluidity, communication effectiveness, and calendar and task precision. This role is equal parts strategic support, logistics coordination, accounting and executive gatekeeping, designed for a professional who thinks three steps ahead and executes with grace under pressure.
Key Responsibilities:
Key Responsibilities:
Manage and optimize the CEO’s calendar, meetings, travel, and priorities across multiple time zones.
Serve as the point of contact between the CEO and internal/external stakeholders.
Coordinate executive communications, including confidential emails, memos, reports, and meeting notes.
Ensure daily, weekly, and monthly briefing materials are prepared in advance with strategic insight.
Handle travel arrangements including flight, lodging, ground transportation, and itineraries.
Organize and track CEO projects, initiatives, and high-level tasks to ensure follow-through.
Support Board of Directors prep, investor communications, and C-suite level coordination.
Maintain confidentiality in all matters related to personnel, corporate strategy, and financial operations.
Monitor and triage incoming requests, determining urgency and appropriate routing.
Accounting and Payroll support
Ideal Candidate Profile:
Bachelor’s degree required
5+ years supporting C-level executives, preferably in a high-growth or high-stakes business environment.
Mastery in Microsoft 365, Google Workspace, and executive platforms like Slack, Zoom, and Asana.
Exceptional skills in written communication, decision-making, and prioritization.
High emotional intelligence, discretion, and executive presence.
Location:
Corporate Headquarters. Vista CA.
Compensation & Benefits:
Competitive salary: $50-75K DOE
401(k) with company match
Medical, dental, and vision coverage
PTO, paid holidays, and executive leave policies
Executive mentorship and career growth track
Title: CEO Administrative Assistant
Company: YANCHEWSKI & WARDELL ENTERPRISE INC
Location: Vista, CA
Category:
