Overview
CEO Office Coordinator Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Exotic Colors by MAYSARi
Title: CEO Office Coordinator
Company: Exotic Colors by MAYSARi
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
Exotic Colors is hiring a CEO Office Coordinator to support the CEO directly.
The CEO leads most operational matters personally. The right candidate will work as a reliable second pair of hands focused on follow-up, coordination, and communication, helping the CEO stay organized and lighten the daily load.
This is not a decision-making or representative role. External representation with banks and government bodies is handled by the company's PRO. Operations are handled by the existing Operations Manager.
Work Location:
– On-site at the company's main headquarters in Abu Dhabi.
– No remote or hybrid arrangement.
Work Schedule:
– 6 days per week (Monday to Saturday).
– Working hours: 9:00 AM to 6:00 PM.
– 1-hour lunch break.
– Friday is the weekly off day.
Nature of Work:
– Office-based role working closely with the CEO.
– Fast-paced environment requiring focus and quick response.
– Continuous coordination with internal departments.
– Daily handling of emails, scheduling, and follow-up.
Key Responsibilities:
– Track the CEO's daily tasks, requests, and priorities, and follow up until completion.
– Manage and organize the CEO's emails and incoming correspondence.
– Coordinate communication between the CEO and internal departments.
– Schedule meetings, prepare meeting notes, and follow up on action items.
– Maintain organized records, files, and reports for quick CEO access.
– Manage the CEO's calendar, appointments, and reminders.
– Handle internal communication on behalf of the CEO when instructed.
– Reduce administrative load on the CEO by handling routine coordination tasks.
Reports To: Chief Executive Officer
Requirements
Personality and Character:
– Highly organized, disciplined, and detail-oriented.
– Trustworthy and discreet with confidential information.
– Proactive follow-up mindset. Nothing is forgotten or delayed.
– Comfortable working under direct CEO supervision.
– Strong work ethic and reliability.
Languages:
– Strong command of English (written and spoken) is required.
– Arabic (written and spoken) is highly preferred.
Skills and Knowledge:
– Strong email and calendar management skills.
– Mastery of Microsoft Office (Outlook, Word, Excel).
– Comfortable with modern productivity and scheduling tools.
– Clear and professional communicator.
Other Requirements:
– Valid UAE driving license is preferred.
– Willingness to commit to a 6-day work schedule.
– Available to start immediately or within short notice.
Experience:
– 1 to 3 years in administrative coordination, executive support, or office assistant roles.
– Industry background is not a priority. Reliability and execution are.
Benefits
– Monthly salary: AED 5,000 (all-inclusive).
– Medical insurance per UAE labor law.
– Annual leave per UAE labor law.
– End-of-service gratuity per UAE labor law.
– Direct learning experience working with the CEO.
