Overview
CEO’s Assistant Jobs in Pomona, CA at Hooplife LLC
Full Job Description
About us
We are professional and agile.
Our work environment includes:
Modern office setting
Food provided
JOB BRIEF:
The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
ROLE OBJECTIVE:
Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
KEY RESPONSIBILITIES:
Bilingual in English and Mandarin
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives. Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive’s contacts
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
Complete adhoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
Health insurance
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
On call
Ability to Relocate:
Pomona, CA 91766: Relocate before starting work (Required)
Work Location: In person
Title: CEO’s Assistant
Company: Hooplife LLC
Location: Pomona, CA
Category:
