Overview
Chair’s Assistant Jobs in New Haven, CT at Yale University
Drive Construction Excellence with Strong Administrative Support — Join NOVA as a Commercial Construction Administrative Assistant!
Job Title: Commercial Construction Administrative Assistant / Assistant Project Manager
Company Name: NOVA Commercial Interiors, Inc.
Salary Range: $40,000–$50,000
Industry: Commercial Interior Construction
Location: Marietta, GA
About the Role:
NOVA Commercial Interiors, Inc. is seeking a detail-oriented, proactive Administrative Assistant to the Project Management Team to support our commercial interior construction operations. This role plays a key behind-the-scenes part in ensuring projects run smoothly by assisting with scheduling, communication, and day-to-day project administration. Ideal for someone with construction office experience who thrives in a fast-paced, team-oriented environment and enjoys keeping things organized, efficient, and on track.
Who We Are:
NOVA Commercial Interiors, Inc. is a family-owned construction firm specializing in high-quality commercial interior spaces. We are proud of our reputation for craftsmanship, accountability, and long-standing client relationships. Joining NOVA means becoming part of a collaborative, dedicated team that values hard work, clear communication, and doing the job right.
Key Responsibilities:
Provide administrative support to project managers and superintendents throughout the project lifecycle
Manage and maintain project documentation, files, and digital records
Assist with procurement, material tracking, and delivery coordination
Help prepare reports, job logs, meeting notes, and project status updates
Support communication between office staff, field crews, vendors, and clients
Assist with permitting, insurance certificates, job setup, and closeout packages
Coordinate with subcontractors and suppliers to ensure timely flow of information and materials
Monitor project deadlines and follow up on outstanding items to keep tasks on schedule
Maintain updated logs for RFIs, submittals, and change orders
Help enforce safety documentation compliance and company procedures
Qualifications:
2+ years of administrative support experience in a construction or project coordination environment
Familiarity with commercial construction, tenant improvement projects, or field-office workflows preferred
Comfortable reading project schedules, basic blueprints, and construction documentation
Strong knowledge of Microsoft Office; experience with Procore, PlanGrid, or similar tools a plus
Excellent communication, multitasking, and follow-up skills
Highly organized with attention to detail and a proactive mindset
Valid driver’s license (for occasional job site visits)
Benefits:
Bi-weekly pay cycle
Health & wellness benefits through HipNation
Paid vacation, holidays, and sick days
Training and professional development opportunities
Company-issued smartphone/tablet for job-related tasks
Mileage reimbursement or car allowance (when applicable)
Company apparel and safety gear
Collaborative team atmosphere with fun seasonal events
Schedule:
Full-time, Monday through Friday, in-office with occasional site visits as needed
Typical business hours with flexibility based on project needs
Work Location:
Office in Marietta, GA with local travel to commercial job sites
Equal Opportunity Employer:
NOVA Commercial Interiors, Inc. is committed to creating an inclusive, diverse work environment and proudly provides equal employment opportunities to all employees and applicants.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
401(k) matching
Health insurance
Paid time off
Work Location: In person
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Title: Chair’s Assistant
Company: Yale University
Location: New Haven, CT
