Overview
Clerical/Administrative Assistant Jobs in Westchester, IL at Legacy Professionals LLP
Position Title: Executive Assistant
Classification: Exempt
Reports To: Executive Director
Pay Range: $65,000 – $80,000
Summary/Objective:
The Executive Assistant will perform a variety of administrative tasks to support the Executive Director’s (ED) daily activities and long term goals with the organization.
Essential Functions:
● Serve as the primary point of contact for the Executive Director.
● Managing their schedule, appointments and travel arrangements.
● Handles all incoming communication including emails, phone calls and correspondence, ensuring timely and appropriate responses.
● Manages office supplies, equipment, and facilities to support the needs of the ED ● Maintain and organize executive files and records, both digitally and physical, ensuring confidentiality and accessibility
● Projects a positive image to other agencies and the public
● Screen and direct phone calls and distribute correspondence
● Handle requests and queries appropriately
● Take dictation and minutes
● Source office supplies
● Produce reports, presentations and briefs
● Assists in pinpointing program and management problems and participates in problem resolution
● Promotes cooperative working relationships and positive team atmosphere ● Performs other such duties as assigned within the scope of the position and program description, as well as those reflective of their experience, education, and ability
Competencies:
● Proven work experiences as an executive assistant
● Ability to build collaborative relationships
● Excellent organization, time management, interpersonal skills
● Proven experience working within the QTBIPoC communities
● Excellent written and oral communication skills. Bilingual a plus
● Discretion and confidentiality is a must
● Ability to handle multiple tasks and priorities with a calm and professional demeanor ● Proficient in tech software such as Google Workspace and iOS
Education and Experience:
● Minimum of a Bachelor’s degree or equivalent work experience
● Excellent organizational skills
● Ability to handle high pressure situations with grace and composure and is self-aware ● 5+ years of experience as an executive assistant or senior administrative role supporting executives
● Strong problem solving and decision-making abilities
Expected Hours of Work:
This role is considered full-time working approximately 40 hours per week and is exempt from overtime. Some nights and weekends are needed.
Job Type: Full-time
Pay: $65,000.00 – $80,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Ability to Commute:
Denver, CO 80205 (Preferred)
Ability to Relocate:
Denver, CO 80205: Relocate before starting work (Preferred)
Work Location: In person
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Title: Clerical/Administrative Assistant
Company: Legacy Professionals LLP
Location: Westchester, IL
