Overview
CLERK II.6000900 Jobs in Dallas, TX at Dallas County
Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.
Position Summary:
The Executive Assistant will play a critical role in supporting the Dean of Humanities and ensuring the efficient operation of the Dean’s office. Reporting to the Assistant Dean, this multifaceted position combines executive-level support with comprehensive office management duties, requiring a high degree of professionalism, discretion, and organizational skill. This role requires a dynamic and positive attitude, attention to detail, and the ability to handle sensitive information with discretion.
Ideal Candidate Statement:
The ideal candidate is a proactive, positive individual with a genuine desire to help others and ensure the smooth operation of the Dean’s office. They thrive in a dynamic environment where multitasking is key and approach tasks with a can-do attitude. Their organizational skills are exceptional, enabling them to manage complex schedules and office operations with ease.
A natural problem solver and self-starter, they anticipate needs before they arise and take the initiative to address them. Their commitment to helping people is evident in their work—whether supporting the Dean, assisting with office functions, or interacting with staff, faculty, and external stakeholders.
Discretion and professionalism are second nature to them, especially when handling confidential information. They are also skilled communicators, adept at managing relationships and ensuring clear, effective communication across all levels of the organization. They take pride in their work, understanding that their contributions are vital to the success of the Dean’s office and the broader organization.
In this role, their proactive approach, positive outlook, and dedication to helping others will be key to maintaining an efficient, organized, and supportive office environment.
Workplace Requirements:
On-campus position: This position is exclusively on-site, necessitating all duties to be performed in person in the School of Humanities, Monday–Friday, 8 a.m.–5 p.m. While the role primarily follows standard business hours, occasional evening or weekend work may be required to support key initiatives or events. We appreciate flexibility and will always aim to communicate scheduling needs in advance.
Hiring Range:
This position is benefits-eligible and exempt and has an expected minimum salary of $70,000, dependent on experience and qualifications.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
Bachelor’s degree
Three (3+) years of proven experience in office administration, project management, executive assistant, or similar roles
Skills:
Demonstrated leadership skills with the ability to influence and motivate constituencies that may span multiple organizational boundaries
Excellent planning, organizational, and analytical skills, with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Exceptional attention to detail and a proactive approach to tasks
Demonstrated ability to make sound business decisions using good judgment and innovative, creative problem-solving
Ability to handle confidential information with integrity and professionalism
Strong problem-solving skills and the ability to work independently with minimal supervision
Demonstrated ability to manage financial, organizational, and staff resources
Excellent interpersonal and communication skills with the ability to cultivate professional and business partnerships
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency in Google Calendar management
Preferences:
Experience working in higher education or other nonprofit institutions
Essential Functions:
Dean’s Administrative Support:
Provide administrative support to the Dean, including full calendar management, scheduling, and meeting coordination
Prepare and edit correspondence, reports, presentations, and other documents as needed
Process monthly expense reports
Handle confidential information with a high level of discretion and professionalism
Assist in preparing for the Campbell Lecture Series, Humanities Advisory Board meetings, external reviews, and job candidate visits, including preparing agendas, itineraries, and managing logistics, including travel
Coordinate communication between the Dean and internal/external stakeholders
Office Administration:
Liaise with Development and Alumni Relations to execute fundraising strategies and efforts
Coordinate and manage office events and meetings
Serve as the primary point of contact for vendors and service providers
Interpret, implement, and comply with policies and regulations
Recommend actions and resolve complex issues that often span organizational boundaries
Manage outreach strategies that may include relationship development, communications, and compliance
Perform all other duties as assigned
Additional Functions:
May support other programs, initiatives, and events in the Humanities
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or [email protected] for support.
If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.
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Title: CLERK II.6000900
Company: Dallas County
Location: Dallas, TX
