Overview
Client Service Data Administrator Jobs in Calgary, Canada at Kinsted Wealth
Kinsted Wealth is a mid‑sized Calgary based discretionary portfolio management firm. The company was founded in 2003, with the vision of delivering wealth counselling better than has ever been done before. We strive to achieve this goal daily by offering clients access to a diverse set of investments that go beyond the conventional stock and bond portfolio. Our efforts include minimizing conflicts of interest, comprehending our clients’ goals, and collaborating with their other advisors to recognize and address their evolving wealth needs.
Department: Client Service Reports to: Manager, Client Experience
Position Overview
The Client Service Data Administrator plays a critical dual role in supporting both data integrity and client service excellence at Kinsted Wealth. In this position, you will own and maintain internal databases, CRM systems, and reporting tools, ensuring data accuracy, consistency, and integrity across the firm.
You will also provide administrative and operational support to client‑facing teams, assisting with onboarding, documentation, and follow‑ups to ensure a consistent, high‑quality client experience. This role is ideal for a detail‑oriented professional who is equally passionate about clean data, efficient processes, and exceptional client service.
Key Responsibilities Data Stewardship & Reporting
- Own and maintain internal databases, CRM systems (e.g., Responsive), and reporting platforms.
- Ensure data accuracy, consistency, and integrity across all systems.
- Build and maintain reports and dashboards (Excel, Power BI) to support internal decision‑making.
- Monitor data inputs/outputs and proactively resolve discrepancies or gaps.
- Identify opportunities to improve data quality, workflows, and reporting efficiency.
Client Service & Administrative Support
- Provide administrative and operational support to Wealth Counsellors and the Client Service team.
- Assist with client onboarding, documentation, and follow‑up activities.
- Ensure all client records and documentation are complete, accurate, and compliant with internal processes.
- Support preparation of client materials, communications, and internal coordination.
- Contribute to continuous improvement of client experience processes and service delivery.
Data Accuracy & Integrity
- Maintain ≥ 98–99% data accuracy across CRM and internal systems (based on periodic audits).
- Complete data updates and corrections within established service timelines (e.g., ≤ 24–48 hours from identification).
- Deliver required reports and dashboards on time and error‑free (monthly/quarterly cadence).
- Ensure dashboards are kept current and reliable, with no critical data gaps.
- Proactively identify and implement at least 2–3 reporting or data process improvements per year.
Client Onboarding & Documentation
- Ensure 100% completion and accuracy of client onboarding documentation prior to account activation.
- Meet internal onboarding SLA timelines (e.g., document collection, follow‑ups, file readiness).
- Minimize onboarding deficiencies or rework requests from Compliance and Operations teams.
Client Service Support
- Maintain high responsiveness to internal client‑facing teams (e.g., same‑day or next‑business‑day turnaround on support requests).
- Zero missed follow‑ups or outstanding service tasks beyond agreed timelines.
- Contribute to a consistently high client experience, as reflected in internal feedback or service reviews.
Process Improvement & Efficiency
- Identify and recommend process improvements related to data management and client service workflows.
- Successfully implement or support continuous improvement initiatives that enhance efficiency or reduce manual effort.
- Contribute to improved consistency across onboarding and data management processes.
- Demonstrate strong collaboration with Wealth Counsellors and the Client Experience team.
- Maintain high standards of organization, accountability, and follow‑through.
- Act as a trusted resource for data and administrative support across teams.
Behaviours, Skills, and Competencies
- 1–2 years of experience in financial services, client service, data administration, or a related role.
- Post‑secondary education in business, finance, administration, computer…
Title: Client Service Data Administrator
Company: Kinsted Wealth
Location: Calgary, Canada
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