Overview
Clinic Administrative Assistant Jobs in Brooklyn Center, MN at Fresenius Medical Care
The United States Attorney’s Office (USAO) for the Eastern District of California has contracted Analytic Acquisitions to fill this position. We are a government contractor.
“This job is a civilian position and does not require military service (including commission and enlistment).”
Statement of Services:
Front Desk Duties:
Receive and notify staff members of telephone calls and visitors to the office.
Take messages from and give messages to visitors and callers when staff members are
Respond to inquiries and provide general information regarding office programs.
Maintain an up-to-date telephone listing and card file of addresses for departments and agencies.
Mail Management:
Pick-up incoming mail from loading dock mailroom.
Sort and route mail by determining subject matter.
Record, control, and process mail which requires special handling such as registered, certified mail.
Meter outgoing mail according to the type of mail that is being mailed daily.
Assist support staff in preparing large packages for shipment.
Maintain postage log.
Notify staff of Federal Express packages and hand deliveries.
Log and notify staff of received court transcripts.
Ensure postage metering machine is working properly and has adequate funding, ensure that chips are installed and updated as required.
Control access to the office and ensure that only visitors properly cleared are authorized entry into the space.
Administrative Duties:
Log in all library material and notify the appropriate staff of publications received.
Log received checks into Consolidated Debt Collection System (CDCS) and Document Generation (DocGen)
Safeguard checks that are not processed in the CDCS.
Distribute Summons and Complaints. Statements of Reason (SOR), Judgements and Sentencing (J&S), and Electronic Court Filing (ECT) automated mailboxes, in accordance with office policy.
Search case information in the Case Management System to identify attorney assigned to case and identify victim cases to distribute mail and prepare daily court calendar.
Update personal identifiers of defendants in Case Management System using Statement of Reasons (SOR). Organize and archives SOR-e-mails received into the general office mail account.
Serve as an Assistant Property Custodian (APC) to ensure property is recorded in the Unicenter.
Asset Portfolio Management (UAPM) system.
Manage and process Time and Attendance for specific staff members
Log incoming invoices, including Bank bills
Upload procurement documents in Unified Financial Management System (UFMS)
Report maintenance issues to the General Services Administration (GSA)
Serve as Point-of-Contact for visiting AUSAs
Assist with lifting or moving furniture, boxes, office supplies, etc., as needed.
Requirements:
To be dependable, reliable, and able to work 40 hours per week.
Have reliable transportation and report on time daily.
Possess excellent written and verbal communication skills.
Possess excellent computer skills and have knowledge of Microsoft Word.
Possess excellent customer service skills.
Ability to lift 40 pounds.
*Analytic Acquisitions, LLC. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Job Type: Full-time
Pay: From $22.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Will you pass a thorough background check?
Education:
Associate (Required)
Experience:
Executive administrative support: 1 year (Required)
Security clearance:
Confidential (Preferred)
Work Location: In person
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Title: Clinic Administrative Assistant
Company: Fresenius Medical Care
Location: Brooklyn Center, MN
