Overview
Construction Administrative Assistant Jobs in Birmingham, AL at Creature
Full Job Description
Construction Administrative Assistant
Creature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the century-old, siloed approach of the Architecture Engineering and Construction Industry. A major lever in our platform is our Project Management function.
Job Description:
Creature is seeking a Construction Administrative Assistant to support our Project Management team. This individual needs to work with a high-level of ownership, be a sharp communicator and problem-solver, and be a value add to all our projects and Project Managers with excellence from the start of the projects through to completion. You must be a doer that can seamlessly transition from being in the details to creating smart systems that continuously improve Creature’s efficiency.
Role Expectations:
Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
Prepare expense reports and book travel for project team(s).
Assist PM with creating project in Project Management software.
Assist with electronic job start up in project management systems.
Assist with obtaining insurance, permits, licenses and jobsite mobilization.
Create and maintain all electronic project files.
Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
Assist project management team with change order management process.
Assist team with material status tracking on subcontracts and purchase orders – create logs, coordinate delivery dates, etc.
Act as a liaison between other departments and the project team to fulfill project needs.
Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
Assist in preparing and distributing owner billing.
Prepare, distribute, and manage closeout documentation required by contract.
Verify all electronic project files are complete and ready to store in the Project folder.
Qualifications/Education/Experience:
Bachelor’s degree preferred
Minimum of 3 years of work experience for a General or Specialty Trade Contractor
Strong verbal and written communication skills
Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
Working proficiency in Bluebeam strongly preferred
Working proficiency in Procore required
Aptitude to learn new computer applications and software
Excellent customer service skills
Positive attitude
Proven self-starter
Detailed oriented with the ability to recognize discrepancies
Ability to work in a team environment as well as independently
Must thrive in a fast-paced work environment
Ability to successfully prioritize multiple tasks with competing deadlines
Ability to maintain a high level of confidentiality
Obtain notary certification
If this opportunity excites you, if you are driven, smart, wise, hard-core, operationally focused, if you have an agile mind, and a sense of humor, send …
Title: Construction Administrative Assistant
Company: Creature
Location: Birmingham, AL
Category:
