Overview
Contract HR Admin Jobs in Poland at Bloom Equity Partners
Title: Contract HR Admin
Company: Bloom Equity Partners
Location: Poland
Engagement Overview
Bloom Equity Partners invests in lower-middle-market B2B software and tech-enabled services businesses. Our portfolio companies operate on a shared Rippling-anchored HR stack, and our People & Culture team is hiring administrative support to handle the day-to-day transaction volume that comes with running multiple US-based employee populations on a common infrastructure.
This is an administrative role focused on execution: entering data, processing routine transactions, answering common employee questions, and keeping records clean. The right person is detail-oriented, comfortable working through a queue, and reliable about hitting documented turnaround times. Policy decisions, plan design, and advisory matters are owned by the Bloom People & Culture team and external advisors — not by this role.
Core Duties
Rippling Data Entry & Maintenance
- Enter new hires, terminations, transfers, promotions, and compensation changes in Rippling following provided checklists
- Update employee records: contact details, emergency contacts, work locations, manager assignments, job codes, and cost centers
- Process document uploads to employee files; maintain digital records to documented standards
- Run scheduled data audits using provided templates; flag discrepancies for review
- Pull standard reports from Rippling on request (headcount, turnover, enrollment status, etc.)
- Monitor Rippling integration alerts and flag sync errors to the appropriate contact
US Benefits Inquiry Handling
- Respond to routine US employee benefits questions using provided FAQs and knowledge base — plan eligibility, ID cards, enrollment confirmations, beneficiary updates, dependent changes
- Process qualifying life events and benefits transactions in Rippling and on carrier portals following documented steps
- Escalate complex inquiries, advisory questions, or anything outside provided playbooks to the Operating Partner, People & Culture or designated broker contact
- Support annual open enrollment cycles with data entry, employee Q&A triage from a script, and post-enrollment audit checks
- Handle routine vendor communications with brokers, carriers, 401(k) recordkeepers, and COBRA administrators on standard transactions
Ticket & Queue Management
- Work through shared ticket queue or inbox per documented SLAs
- Log all transactions and inquiries in the tracking system; keep status updates current
- Provide weekly volume and status summary to the Operating Partner, People & Culture
Compliance Support Tasks
- Process I-9 and E-Verify entries in Rippling following provided checklists
- Pull data and reports requested for routine audits and compliance filings (ACA, EEO-1, 401(k), workers' compensation)
- Flag missing or expired documentation, incomplete onboarding, or other data gaps for resolution
Qualifications
Required
- 1–3 years of HR administrative, HR coordinator, payroll administration, or comparable back-office experience
- Direct hands-on Rippling experience, or strong working experience with a comparable HRIS (Deel, BambooHR, Workday, ADP) and demonstrable ability to learn Rippling quickly
- Working English fluency, written and spoken. Comfortable corresponding with US-based employees and vendors in writing
- Able to maintain consistent overlap with US Eastern Time business hours (approximately 14:00–18:00 CET / CEST)
- Strong attention to detail and accuracy with data entry
- Comfortable working through a structured queue with documented procedures
- Discretion handling confidential employee data
- Registered (or able to register) as a sole proprietor in Poland to operate under a B2B contractor arrangement
Preferred
- Prior exposure to US benefits administration (medical, dental, 401(k), COBRA, FSA/HSA)
- Experience supporting multiple companies or legal entities concurrently
- Exposure to Deel or JazzHR alongside Rippling
- Prior experience in a shared services or BPO environment
Engagement Terms
- Independent contractor (umowa B2B) engagement, billed monthly against an agreed scope
- Initial term of 12 months, renewable based on portfolio volume and performance
- Full-time equivalent volume expected, with flexible delivery within the agreed working hours window
- Equipment and software access provided by Bloom; contractor responsible for own workspace and connectivity
- Contractor responsible for own Polish tax registration, ZUS contributions, and invoicing
- Standard Bloom confidentiality, data protection, and IP terms apply
- This is a remote – work from home role
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