Overview
Contracts Administrator Jobs in Chantilly, VA at Dhara Consulting Group
Administrative & Accounting Coordinator (Wildfire Support) Caldwell, ID.
Are you looking for a new opportunity in an extremely exciting and fast-paced environment? We are currently interviewing for the 2025 fire season! Join one of the fastest-growing businesses in the emergency response industry and leave your boring job behind! Join our team, and help us support wildfire firefighting efforts. You will work with a wide variety of firefighting personnel in this highly rewarding line of work!
Who We Are:
Emergency Support Services, LLC is a small, family-owned business headquartered in Phoenix, with multiple locations in Arizona, Idaho & California. As a company, we provide support services to government entities, primarily focusing on wild-land forest fire suppression efforts. We utilize a large variety of equipment, and the timely delivery and reliability of this equipment is imperative to aiding these natural disasters. If you are looking for an opportunity to join a team of hardworking like-minded individuals that always get the job done, then you may have a place with us!
What is the job?
The AAC position will interface between field and office staff to manage the billing & invoicing process for a wildfire incident. The position will involve coordination between company staff & incident staff to insure that all equipment and services provided are billed and invoiced. This job will consist of some leadership skills needed to develop a deep understanding of the incident life cycle to ensure paperwork has been completed by on-site staff, this position is not data-entry. You will review employee time clock entries, and ensure billing includes all services rendered. This job will include various additional administrative tasks related to staff expenses, travel, etc.
What are the details?
Organize resources, information and time lines
Create Shift Tickets for the equipment to be delivered to and picked up from an incident
Keep internal tracking boards updated for all fire activity
Daily check in with Site Supervisor on the fires for activity updates
Understand and create invoices utilizing required documents
Ensuring the invoices are received and are being prepped for payment submission
Follow up and collection of any unpaid invoices
Manage & approve timecards
Manage expenses & book travel
What do we need from you?
Be systematic and organized
Be a self starter
Manage multiple tasks
Be a great listener and able to follow instruction
Be a quick learner
Enjoy working in a fluid environment
Have the ability to comprehend spoken and written words, new ideas and concepts
Be versatile and adaptable
Proficient with the following technologies: Quick Books Online, Front, Monday.com, Projects management, Mac OS, Invoice creation, Document retention
Your position, job description, salary, duties, and responsibilities may be modified at the sole discretion of the Company.
We are a Veteran-friendly workplace. Veterans are encouraged to apply, and will be given preference in hiring decisions.
Job Type: Full-time
Pay: $18.00 – $24.00 per hour
Expected hours: 40 – 50 per week
Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Schedule:
8 hour shift
Education:
High school or equivalent (Preferred)
Experience:
Accounting: 1 year (Preferred)
Project Management : 1 year (Preferred)
Work Location: In person
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Title: Contracts Administrator
Company: Dhara Consulting Group
Location: Chantilly, VA
