Overview
Coordinator, Building Services Jobs in Midland, Canada at Midland
Location: Midland
The Corporation of the Town of Midland invites applications for the position of Coordinator, Building Services (permanent full-time, 35 hours per week).
Join our innovative team of collaborators who are passionate about providing exceptional municipal services to our community. We strive to help our employees reach their professional goals through rewarding projects, collaborative team environments, and professional development. The Town of Midland is committed to increasing overall employee health and wellness and we are dedicated to supporting flexibility and providing employees with a better work‑life balance.
The Town is a scent‑sensitive workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the Town.
The successful candidate will be required to complete a Criminal Record Check, in accordance with the duties of this position.
This IBEW Local 636 union position is an existing vacancy and offers competitive total compensation including a hiring hourly wage rate of $25.54, 35 hours per week, OMERS pension, 8 paid sick days and 18 discretionary paid days per year. Per the Collective Agreement, IBEW members have first consideration.
Position Summary
Reporting to the Manager, Building Services/Chief Building Official, the Coordinator, Building Services provides general office administration services to the Building Services department. The role involves the processing of building permit applications, booking inspections and meetings, preparing monthly and annual reports, responding to general inquiries, tracking building applications, maintaining the filing system, and implementing updates for the online permit system (Cloudpermit). The Coordinator provides administrative and customer service support and ensures customer inquiries are addressed or directed to the appropriate person or work area.
Duties & Responsibilities Customer Service and Administrative Support
- Provide front‑line customer service as the primary point of contact for the Building Services Department, responding to inquiries in person, by phone, and electronically, including support for Cloudpermit.
- Advise customers on permit requirements, processes, timelines, and applicable regulations; address complaints and direct complex inquiries as appropriate.
- Coordinate the schedules of the Building Services staff, including arranging and booking inspection requests and scheduling meetings requested by members of the public.
- Coordinate building permit applications by preparing files, entering and tracking inspection details, and communicating with inspectors and applicants.
- Liaise with Building, Planning, Engineering, and external partners to support application reviews and resolve inquiries.
- Provide administrative support within the Community and Growth Services Team, including the preparation of staff reports, regulated notices, by‑laws, memos, correspondence, and other departmental documentation as required.
- Provide back‑up administrative support to the Planning Services Department when required.
Permit Processing and Financial Administration
- Enter, review, and process building permit applications in Cloudpermit, including assisting applicants and ensuring submissions are complete.
- Circulate applications for internal and external review, track status, and request additional information as required.
- Apply, reconcile, and adjust permit fees, generate billing, and coordinate with Finance on payments and general ledger allocations.
- Maintain and update the Cloudpermit system information, including building permit fees, development charges, forms, calendars, and other related data to ensure accuracy and compliance.
- Ensure all building permit fees, development charges, lot levies, and other administrative fees are collected prior to the issuance of permits.
- Administer Building Services Department invoicing, including invoice coding and supply ordering.
Reporting and Records Management
- Prepare staff reports, notices, and statistical data to support legislative requirements, financial reporting for budget, and reporting to external agencies. Prepare monthly activity reports and ad‑hoc…
Title: Coordinator, Building Services
Company: Midland
Location: Midland, Canada
Category:
