Corporate Services Administrator

Overview

Corporate Services Administrator Jobs in Dublin, County Dublin, Ireland at Walkers

Title: Corporate Services Administrator

Company: Walkers

Location: Dublin, County Dublin, Ireland

Overview Of Role

The Board Support Services Executive/Board Support Administrator will be responsible for providing and coordinating all administrative support to management of a diverse portfolio of clients.

Duties, Responsibilities & Person Specification

Assisting with day to day correspondence and administrative matters as assigned by an Assistant Vice President, the Vice President, the Senior Vice President, or the Director (“Corporate Secretarial Professional”);

Working under the general direction of a Corporate Secretarial Professional;

Assisting with facilitating the provision of board support administration and related services to the existing client base;

Drafting agendas for monthly, quarterly, semi-annual and ad hoc meetings and ensuring efficient preparation and distribution/upload of board packs in a timely and accurate manner via email and/or Walkers360;

Maintenance of meeting calendars and dial in details;

Reserving conference/board rooms for in person meetings, facilitating IT support and refreshments as required and greeting guests/clients;

Ensuring meeting transcripts/recordings are saved to appropriate file subsequent to each meeting;

Assisting with the maintenance of accurate client related records, including the maintenance of minute books in liaison with the Registered Office;

Managing client requests and deal with urgent issues effectively;

Assisting with client on-boarding and new client set up, including granting access to internal document portal, Walkers360;

Ensuring that client portfolios are compliant with internal policies and procedures;

Acting as a channel of communication for clients, board members, professional service providers, and all relevant stakeholders;

Efficiently processing of high volume of transactional documents in a high-pressure environment from time to time; and

Assisting the Meeting/Board Support team with ad hoc projects to including, but not limited to, uploading of transactional documents, billing matters and various secretarial/administrative duties as required.

Qualifications And Experience

School leavers Minimum of a high school diploma with strong academic background;

2-5 years relevant practical experience;

Ideally working towards or holding a professional qualification such as ICSA or equivalent or a relevant degree such as Business Administration;

Strong organisational, time management, written and verbal communication skills;

Ability to deal with tasks independently and use own initiative;

A motivated self-starter and driven team player willing to work outside of regular hours as may be required from time to time;

An ability to work under pressure and meet deadlines;

Responsive and client focused;

Excellent attention to details; and

Proficient in Viewpoint, CORIS, CAP, REEFS and Microsoft Office applications.